Operation-Finance Specialist

Collage; Kitchener; Hybrid; CAD 58,000 - 68,000; Full time

Job summary

Nutrition for Learning is seeking an Operations & Finance Specialist to support bookkeeping, financial administration, and donor management from our Kitchener office. In this role you’ll collaborate with the leadership team to strengthen administrative processes across fundraising, finance, and operations.

You will manage data, generate clear reports, and help implement process improvements using tools like ERP, QuickBooks, CRMs, and Trello.

Qualifications

• Post-Secondary degree or equivalent experience.
• Experience in administration, project management, and/or program coordination.
• Experience in a nonprofit setting is an asset but not required.
• Strong data management and reporting capabilities.

Responsibilities

• Support finance with bookkeeping, accounts payable/receivable, invoicing, and reporting.
• Assist fundraising administration, donor data management, and receipting.
• Provide admin support for campaigns and donor engagement activities.
• Prepare monthly and quarterly finance, program, and operational reports.
• Maintain accurate program, financial, and organizational records.

Skills

Attention to detail

Excel proficiency

Communication skills

Independent worker

Team collaboration

Education

Post-Secondary degree or equivalent experience

Tools

QuickBooks

ERP systems

CRM systems

Microsoft Office

Trello

Job description

Operations Full Time Kitchener, ON Hybrid $58,000 - $68,000 CAD per year

Reports to: Director of People and Operations

Permanent Full-Time 37.5 hours weekly

Location: Hybrid In-office (Kitchener) 2-3 days weekly minimum

WHO WE ARE.

Nutrition for Learning offers universally accessible, non-stigmatizing student nutrition programs to schools across Waterloo Region. These programs positively impact the physical, cognitive, behavioural, social, and academic needs of children and youth in our community. We are a registered charitable organization first established in 1997, and support nearly 175 student programs in all three school boards. (WRDSB -Waterloo Region District School Board, WCDSB - Waterloo Catholic District School Board and the French Language Public School Board).

OUR VISION.

A Waterloo Region where all students are nourished at school so they can learn, connect, participate and thrive.

THE MISSION.

In partnership with youth and educators, we continually strive to elevate the experience of universal food access at schools in ways that promote optimal wellbeing, healthy relationships, and food literacy.

WE BELIEVE.

• When students are nourished, their capacity to imagine, explore, and connect elevates. Every student deserves a fair shot by being well nourished during their school day.
• No young person should feel stigmatized for accessing food at school.
• Food is community. We nurture the idea that food can connect people and places. When students eat nutritious food together, mental, physical, and community health improves.
• The unique perspectives of students are needed on our mission to improve universal access to food at schools

THE COMPASS: OUR VALUES.

• Student-Centred.
• Universal & Inclusive.
• Learning is Thriving.
• Trust Leads to Growth.
• Stewarding the Future.

JOB DESCRIPTION

This Role Has Impact.

Do you have a passion for impeccable organizing, record-keeping, and meticulous administration and data management? This position works in strong partnership with our senior leadership team to support critical administration practices across our fundraising, finance, and operations departments.

The Operations & Finance Specialist is a key partner in growing Nutrition for Learning’s capacity and sustainability goals as food insecurity rises in Waterloo Region. You are value-centered, results-driven, and passionate about more equitable opportunities for young people.

You are an experienced administrator with a passion for the details. Ideally, you have experience with bookkeeping and financial administration. You love creating project management plans, reports, managing data, and communicating and presenting data clearly and effectively. You proactively suggest strategies to strengthen administrative processes and feel capable with various software applications, like donor management systems, CRMs, ERPs, QuickBooks, Trello, and others.

As a key player on a small team, you like collaborating with teammates, using your imagination, owning results, exploring new strategies, and sharing ideas. You are outgoing, engaging, and influential. You like seeing projects through from start to finish.

Job Purpose.

• Support Finance partners with bookkeeping and finance administration, banking, accounts payable/receivable activities, invoicing, and financial reporting.
• Support fundraising administration activities, including donor data management, charitable receipting, and record maintenance.
• Provide administrative support for fundraising initiatives, special events, campaigns, and donor engagement activities.
• Help prepare monthly and quarterly finance, program, and operational reports.
• Support the administration of school grant reporting, program funding documentation, and school account management.
• Coordinate and maintain accurate program, financial, and organizational records and databases.
• Provide administrative, project management, and operational support across all departments as required.
• Assist with organizational projects, process improvements, and special initiatives that support Nutrition for Learning's strategic goals.

Job Requirements.

• A commitment to work in alignment with Nutrition for Learning’s values and beliefs.
• The ability to work independently and collaboratively.
• Confidence and proficiency with spreadsheets/Excel.
• Familiarity with ERP Systems an asset.
• Familiarity with bookkeeping practices and software like QuickBooks is an asset.
• Familiarity with payroll, accounts payable/receivable an asset.
• Familiarity with CRMs and client relationship management practices. Experience with client/donor management systems like Keela is an asset.
• Effective communications and problem-solving skills.
• Impeccable attention to detail.
• Existing training — or a willingness to train — in trauma-informed communications and operational methodologies, and to uphold our commitment to operating within trauma- informed frameworks both with children/youth and in the workplace.
• Excellent interpersonal skills and strong verbal and written communication skills.
• An enthusiastic self-starter with the ability to work independently and as a member of a team.
• Proficiency in the use of Microsoft Word, Excel, Outlook and PowerPoint, Adobe and standard office technology.
• Ability to accept and provide coaching and feedback.

QUALIFICATIONS

• Post-Secondary degree in a related field or equivalent work experience.
• At least three years of experience in administration, project management, and/or program coordination.
• Experience in a non-profit setting is an asset but not required.
• Creative and resourceful team-player with an ability to support and lead multiple projects simultaneously.
• Ability to adjust to changing needs and frameworks.

Nutrition for Learning welcomes applications from people with disabilities. Accommodation is available upon request throughout the recruitment and selection process. If you require accommodation, please let us know when we contact you about the next step.

Vacancy status: We are hiring to fill an existing vacancy for this position.