Grants Administrative Assistant

Muslim Food Bank and Community Services; Richmond; On-site; CAD 40,000 - 52,000; Full time

Job summary

Muslim Food Bank and Community Services is seeking a Grants Administrative Assistant to support the Grants and Funding Manager in nonprofit fundraising, grant writing, and funder reporting. The role offers practical experience contributing to community programs and services, including data-driven reporting and applications.

The position emphasizes organization, confidentiality, and weekend availability. Ideal candidates are pursuing or have completed studies in social sciences, communications,

Qualifications

• Enrolled in or recently graduated from a university program in Social Science, English, Creative Writing, Communications or related field.
• Strong written and verbal communication skills in English.
• Excellent organizational and time-management skills with multiple deadlines.
• Proficient with Microsoft Office or Google Workspace.
• Able to work independently, follow up consistently and handle information confidentially.
• Available to work on Saturdays.

Responsibilities

• Manage email correspondence and phone calls with funders, partners, and internal teams.
• Follow up with other departments to collect program information, data, and documents for applications and reports.
• Prepare and organize program data, including service statistics and participant outcomes.
• Coordinate meetings and manage the Grants and Funding Manager's calendar.
• Research funding opportunities and help draft grant applications.
• Help prepare mid-term and final grant reports.
• Track deadlines and maintain organized grant files and records.
• Perform other related duties as assigned.

Skills

Grant writing

Fundraising

Communications

Organizational skills

Data management

Education

University program in Social Science, English, Creative Writing, Communications

Tools

Microsoft Office

Google Workspace

Salesforce

Jotform

Asana

Job description

Muslim Food Bank and Community Services Society (MFBCS) is a national registered Canadian charity founded in 2010. We serve over 6,000 families across Canada, including newcomers, refugees, seniors, and low-income households. Our services include food security, case management, housing support, counselling, youth programming, seniors' services, and employment support, delivered in multiple languages.

About the Role

We are looking for an organized and detail-oriented Grants Administrative Assistant to support our Grants and Funding Manager. This is a hands-on opportunity to gain real-world experience in nonprofit fundraising, grant writing, and funder reporting while contributing to programs that make a direct difference in the community.

Key Responsibilities

• Manage email correspondence and phone calls with funders, partners, and internal teams
• Follow up with other departments to collect program information, data, and documents for applications and reports
• Prepare and organize program data, including service statistics and participant outcomes
• Coordinate meetings and manage the Grants and Funding Manager's calendar
• Research funding opportunities and help draft grant applications
• Help prepare mid-term and final grant reports
• Track deadlines and maintain organized grant files and records
• Perform other related duties as assigned

Qualifications

• Currently enrolled in or recently graduated from a university program in Social Science, English, Creative Writing, Communications or a related field.
• Strong written and verbal communication skills in English
• Excellent organizational and time-management skills, with the ability to handle several deadlines at once.
• Comfortable with Microsoft Office or Google Workspace (Word, Excel, Outlook/Gmail, Calendar)
• Able to work independently, follow up consistently, and handle information confidentially
• Available to work on Saturdays

Assets

• Experience or coursework in grant writing, fundraising, or nonprofit communications
• Familiarity with Salesforce, Jotform, Asana, or other databases

Reports to: Grants and Funding Manager