Nonprofit Operations & Projects Coordinator

Parkdale Community Food Bank; Toronto; On-site; CAD 55,000 - 67,000; Full time

Job summary

Parkdale Community Food Bank is seeking an Office & Projects Coordinator to manage day-to-day office administration, financial records, and project coordination. You’ll report to the Executive Director and support donors, grant reporting, and fundraising efforts at our Toronto location.

The role combines financial administration with procurement, data management, and event logistics, with occasional support for food bank events. In-person work at 5 Brock Avenue, Toronto.

Qualifications

• Comfort handling detailed financial records with accuracy.
• Experience managing multiple external vendor relations.
• Experience with QuickBooks Online and a donor CRM such as DonorPerfect.
• Comfort being the first point of contact for calls, emails, and walk-ins, and triaging requests.
• Comfort juggling finance, administrative, project coordination, and event logistics tasks within the same day.
• Relevant post-secondary education.

Responsibilities

• Keep track of all receipts, invoices, and donation receipts.
• Assist the bookkeeper in QuickBooks Online transactions.
• Support the annual audit and monitor monthly budgets.
• Assist with tracking restricted funds and preparing financial reports for funders.
• Manage donation reports and update CRM software as necessary.
• Organize vendor sourcing, purchasing, and receiving supplies.

Skills

Financial record keeping

Vendor management

Customer service

Administrative multitasking

Education

Post-secondary education

Tools

QuickBooks Online

DonorPerfect

Job description

Parkdale Community Food Bank is seeking an Office & Projects Coordinator to manage day-to-day office administration, financial records, and project coordination. You’ll report to the Executive Director and support donors, grant reporting, and fundraising efforts at our Toronto location.

The role combines financial administration with procurement, data management, and event logistics, with occasional support for food bank events. In-person work at 5 Brock Avenue, Toronto.