Opérateur bâtiment et administration /Building & Administrative Operator

American President Lines; Montreal; On-site; CAD 40,000 - 60,000; Full time

Job summary

A global logistics company in Montreal is seeking a full-time administrative professional to manage reception duties and perform various administrative tasks. The ideal candidate should have bilingual proficiency in French and English, maintain a professional demeanor, and possess strong organizational skills. Responsibilities include managing calls, supporting facility management, and overseeing office supplies. This role is on-site with potential for a flexible work schedule after a probation period.

Benefits

Professional Development Opportunities

Continuing Education

Qualifications

• 1-3 years of experience as an Office Admin or Building Tech.
• Ability to lift 40 pounds.
• Willingness to learn and contribute.

Responsibilities

• Answer and redirect calls as the primary point of contact.
• Maintain spreadsheets and prepare rooms for meetings.
• Oversee coffee equipment and manage supplies.

Skills

Ability to manage competing priorities

Professional demeanor

Proficient in Microsoft Office

Fluent in French and English

Adaptability

Education

High school diploma or Technical Certificate

Job description

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561368

Montreal Qc, CA

CEVA Logistics is one of the leading logistics companies globally, with over 1,500 facilities in more than 170 countries offering a complete range of contract logistics, freight forwarding, transportation and distribution management services. It offers supply chain support, along with logistics consultation, industry specific customization, global level freight management and system implementation.

At CEVA, we put people first and we strive for better ways in everything we do; our culture is embodied by Boldness, Imagination, Exemplary and Excellence. With these values at the core of our business, our workplace employs 110,000 diverse, cohesive team members who hold each other accountable and encourage each other to create a safe, and inclusive work environment.

QU'EST-CE QUE VOUS ALLEZ FAIRE?

QU'EST-CE QUE NOUS RECHERCHONS?

• Capable de jongler avec des priorités concurrentes et disposé aux tâches manuelles.
• Professionnel, autonome, approprié, flexible, ponctuel et adaptable.
• Volonté d'apprendre et capacité naturelle de contribuer.
• Habilité d’interagir avec tous les membres de l’entreprise, peu importe le niveau.
• Connaissance pratique des applications Microsoft : Excel, Word, Outlook, Teams.
• Diplôme secondaire, Certificat technique, ou expérience connexe.
• Capable de soulever 40 livres.
• Maîtrise du français et connaissance pratique de l'anglais, car vous devrez interagir avec vos collègues au Canada et aux États-Unis environ 20% -30% du temps.
• 1 à 3 ans d'expérience comme admin de bureau, tech en bâtiment ou rôle connexe.

Stationed at Reception and mobile throughout the building, you are the gatekeeper to the facility located in St. Laurent, QC. You will establish routines that enable you to anticipate and oversee competing priorities. Reporting directly to the National Facility Manager, you will be the primary point of contact will carry out daily physical and administrative tasks. This is a full-time role, Monday to Friday 8:30-5pm that requires on-site presence. Following a successful probationary period, there is potential for a flexible 4+1 hybrid work schedule.

WHAT YOU WILL BE DOING

RECEPTION/SECURITY

• Answer & redirect calls.
• Log visitors/ Assign access & recover access badges as needed.
• Inbound/Outbound Mail Distribution.

ADMINISTRATIVE

• Maintain spreadsheets & rosters.
• Maintain/Prepare conference rooms for meeting readiness.
• Oversee deliveries, prepare smaller parcels for courier shipments.
• Daily check report for incoming mail.
• Order lunches for special meetings & assist with clean up.
• Assist with special events, AV, catering and clean up.
• Assist FM with reports with attention to detail.
• Act as a Health & Safety Committee member in monthly meetings and action.

FACILITY TECHNICIAN

• Oversee coffee & vending equipment, supplies & vendor.
• Oversee gym & weekly cross fit classes & registration.
• Order office and cleaning supplies for all 7 offices across Canada.
• Support Facility Manager with facility/office management related requests.
• Support Facility Manager for employee hotel, travel bookings & catered events.
• Indoor/Outdoor Groundskeeping – oversee seasonal subcontractors.
• Repair chairs, desks, install boards, replace acoustic tiles and lights/tubes etc.
• Keep sidewalk clean and apply salt in winter.

WHAT WE ARE LOOKING FOR

• Able to juggle competing priorities and willingness to handle manual tasks.
• Professional, self-directed, presentable, flexible, punctual and adaptable.
• Willing to gain & share knowledge, ability to interact at all levels.
• Working knowledge of Microsoft applications: Excel, Word, Outlook, Teams.
• Highschool diploma, Technical Certificate or higher.
• Able to lift 40lbs without assistance.
• Proficient in French & working knowledge of English as you will interact with English only speaking colleagues across Canada & USA 20%-30% of the time.
• 1-3 years’ related experience as an Office Admin or Building Tech

Nous offrons :

At CEVA we are committed to creating a safe and healthy work environment.

We offer:

• Professional Development Opportunities
• Continuing Education

CEVA is an equal opportunity employer who agrees not to discriminate against any employee or job applicant and is committed to a diverse and inclusive workforce. Accommodations are available upon request for candidates with disabilities taking part in all aspects of the selection process. We thank all candidates for applying, however, only successful candidates will be contacted for an interview.