On-Call Reception & Admin Support

Wasauksing First Nation; Parry Sound; On-site; CAD 23,000 - 32,000; Full time

Job summary

Wasauksing First Nation seeks a Relief Receptionist to provide front-desk support in the Administration Department. This casual on-call role involves handling clerical tasks, answering inquiries by phone and email, maintaining the reception area, and assisting with meeting room bookings.

Ideal candidates hold a Grade 12 diploma and have experience in government or business settings; knowledge of Ojibway language or Wasauksing community is an asset.

Qualifications

• Must have Ontario Secondary School Diploma (Grade 12).
• Experience in a business or government setting or relevant receptionist role is an asset.
• Ability to speak, read and understand Anishnaabemowin (Ojibway Language) is an asset.
• General knowledge of community services and of Wasauksing is considered an asset.
• Clear communication skills and a friendly and approachable demeanor.
• Basic familiarity with Microsoft Office, Google, email correspondence, and office equipment is considered an asset.
• Ability to multitask, track details, take notes or messages, and remain calm while dealing with the public and busy periods of work.
• Customer service excellence is considered an asset.

Responsibilities

• Supports administrative staff by fulfilling administrative duties, as assigned.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; updating equipment inventories
• Provides information by answering questions and requests to the public and staff by phone, email and other communications, including answering and redirecting calls.
• Refilling supplies inventory by checking stock to determine inventory level; anticipating needed supplies; updating orders for supplies; verifying receipt of supplies.
• Entering and maintaining data as required.
• Keeping and maintaining the reception area, supply / print room, and boardroom clean and organized.
• Support in booking boardrooms and meeting rooms as required.
• Update bulletin boards and the public calendar as required.
• Maintain professional manners through communication channels.
• Maintain, update and communicate regarding packages and mail in receiving area, while maintaining a clean and safe space.
• Other duties as assigned.

Skills

Customer service

Multitasking

Communication

Office software

Education

Ontario Secondary School Diploma (Grade 12)

Tools

Microsoft Office

Google

Phone systems

Job description

Wasauksing First Nation seeks a Relief Receptionist to provide front-desk support in the Administration Department. This casual on-call role involves handling clerical tasks, answering inquiries by phone and email, maintaining the reception area, and assisting with meeting room bookings.

Ideal candidates hold a Grade 12 diploma and have experience in government or business settings; knowledge of Ojibway language or Wasauksing community is an asset.