Office & Records Assistant – Calgary Admin Support

Brookfield Residential; Calgary; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

RRSP

Career development

Volunteer hours

Parental leave

Wellness resources

Pet insurance

Job summary

Brookfield Residential is seeking an Office & Records Assistant in Calgary to support Corporate Services. You will handle reception, calls, mail, and invoicing tasks while ensuring efficient office operations and accuracy in document handling.

The role requires attention to detail, strong communication, and the ability to prioritize under deadlines. A diploma in Office Administration is preferred, with extensive MS Office proficiency.

Qualifications

• High school diploma or equivalent.
• Office Assistant Diploma or Certificate is an advantage.
• Proficient with Microsoft Office (Outlook, Word, PowerPoint & Excel).
• Strong communication skills, written and verbal.
• Organized, detail-oriented and able to meet deadlines.

Responsibilities

• Daily reception and phone coverage, including vacation coverage.
• Receive, sort and distribute mail and packages; manage invoices coding.
• Monitor shared email inboxes and coordinate rooms and office supplies.
• Prepare documents for scanning and assist with vendor entry in accounting systems.

Skills

Communication

Organized & detail-oriented

Team player

Problem solving

Deadline-driven

Education

High school diploma or equivalent

Office Assistant Diploma or Certificate

Tools

Outlook

Word

PowerPoint

Excel

Job description

Brookfield Residential is seeking an Office & Records Assistant in Calgary to support Corporate Services. You will handle reception, calls, mail, and invoicing tasks while ensuring efficient office operations and accuracy in document handling.

The role requires attention to detail, strong communication, and the ability to prioritize under deadlines. A diploma in Office Administration is preferred, with extensive MS Office proficiency.