Office & Records Assistant

Brookfield Residential (Alberta) LP; Calgary; On-site; CAD 40,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation

Benefits start day 1

RRSP

Career development

Paid volunteer hours

Paid parental leave

Family planning assistance

Wellness resources

Pet insurance

Job summary

Brookfield Residential (Alberta) LP in Calgary seeks an Office Assistant to support Corporate Services with office operations and administrative tasks. The role involves front-desk coverage, mail handling, and coordinating meetings and office amenities.

The ideal candidate will have a high school diploma, plus an Office Assistant Diploma/certificate as an advantage, and strong Microsoft Office skills. Excellent communication, organization, and attention to detail are essential.

Qualifications

• High school diploma or equivalent.
• Office Assistant Diploma or Certificate is an advantage.
• Microsoft Office skills in Outlook, Word, PowerPoint & Excel.
• Very good communication skills - written, verbal, grammar.
• Organized and efficient at scheduling and coordinating.
• Exceptional attention to detail.
• Professional and courteous.
• Problem solving ability.
• Goal-oriented.
• Team player.
• Able to work under tight deadlines.

Responsibilities

• Daily reception and lunch coverage, as well as reception vacation coverage, answering and transferring calls.
• Taking messages, receiving packages, sorting and distributing incoming mail.
• Monitoring shared email inboxes, coordinating kitchens, boardrooms, and office storage rooms, maintaining the coffee machine, and processing invoice coding.
• Prepping paperwork for electronic scanning, scanning, filing, coding.
• Learn cheque and EFT processes (secondary support).
• Process the entry of vendors into Accounting systems.
• Monitor all supplies for the building (back up support).

Skills

Microsoft Office

Communication skills

Organization

Attention to detail

Professionalism

Problem solving

Team player

Meeting deadlines

Education

High school diploma

Office Assistant Diploma/Certificate

Job description

Location Calgary - 4906 Richard Road SW Business At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind - creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community. As part of Brookfield - one of the largest alternative asset managers in the world - we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures - we are reimagining real estate from the ground up.

Job Description Overview

The Office Assistant will provide support to the Corporate Services group to aid the team with a variety of duties pertaining to the operations of the office organization and administrative tasks. The Office Assistant should be comfortable speaking confidently and professionally in an office environment with a willingness to assist the Corporate Services group with tasks and responsibilities to allow for the office to function properly.

Key Responsibilities

• Daily reception and lunch coverage, as well as reception vacation coverage, answering and transferring calls.
• Taking messages, receiving packages, sorting and distributing incoming mail.
• Monitoring shared email inboxes, coordinating kitchens, boardrooms, and office storage rooms, maintaining the coffee machine, and processing invoice coding.
• Prepping paperwork for electronic scanning, scanning, filing, coding.
• Learn cheque and EFT processes (secondary support).
• Process the entry of vendors into Accounting systems.
• Monitor all supplies for the building (back up support)

What You’ll Bring

• High school diploma or equivalent
• Office Assistant Diploma or Certificate is an advantage
• Microsoft Office skills in Outlook, Word, PowerPoint & Excel
• Very good communication skills - written, verbal, grammar
• Organized and efficient at scheduling and coordinating
• Exceptional attention to detail
• Professional and courteous
• Problem solving ability
• Goal-oriented
• Team player
• Able to work under tight deadlines

What We Offer

• Competitive compensation and total rewards package.
• Excellent extended medical, dental, and vision benefits beginning day 1.
• RRSP program, contributions begin on day 1.
• Career development programs.
• Paid Volunteer Hours.
• Paid parental leave.
• Family planning assistance, including IVF, surrogacy and adoption options.
• Wellness and mental health resources.
• Pet insurance offering.
• A culture based on our values of Passion, Integrity, Community!.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an extensive list of all responsibilities, duties, and skills required.

#LI-BT1 #BRP

We are proud to create a diverse environment and are proud to be an equal opportunity employer.

We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

The Brookfield Real Estate ecosystem spans the globe through multiple operating companies, all united by our core values. We cover every facet of real estate- from offices and retail spaces to logistics centers, residential homes, and hotels. Across thousands of properties worldwide, we combine world-class expertise with deep local insights to drive exceptional value. Together, we transform neighborhoods and build lasting communities that stand the test of time. By leveraging the global scale of our operating companies and fostering trusted local partnerships, we collaborate seamlessly to support our communities and achieve shared success.