Office & Records Assistant

Brookfield Properties; Calgary; On-site; CAD 36,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation package

Extended medical, dental, and vision

RRSP program with company contribution

Career development programs

Paid Volunteer Hours

Paid parental leave

Family planning assistance (IVF, surro

Wellness and mental health resources

Pet insurance offering

Job summary

Brookfield Residential is seeking an Office & Records Assistant in Calgary. The role provides essential support to Corporate Services, including reception duties, mail processing, and coordinating office operations.

The candidate should be organized, detail-oriented, and capable of professional communication in a busy office environment. The position emphasizes MS Office proficiency, accurate filing, and collaboration with accounting and facilities teams to ensure smooth daily operations.

Qualifications

• High school diploma or equivalent required.
• Office Assistant Diploma or Certificate is an advantage.
• Strong MS Office skills (Outlook, Word, PowerPoint & Excel).
• Excellent written and verbal communication; detail-oriented.
• Organized and able to meet tight deadlines.

Responsibilities

• Daily reception and lunch coverage, plus vacation coverage, answering and transferring calls.
• Take messages, receive packages, sort and distribute incoming mail.
• Monitor shared inboxes, coordinate kitchens, boardrooms and storage, maintain coffee machine, process invoice coding.
• Prepare paperwork for electronic scanning, scan, filing and coding.
• Learn cheque and EFT processes (secondary support).
• Enter vendors into Accounting systems.
• Monitor supplies for the building (backup).

Skills

Communication

Scheduling

Attention to detail

Professionalism

Problem solving

Team player

Deadline oriented

Education

High school diploma or equivalent

Office Assistant Diploma/Certificate (advantage)

Tools

Microsoft Office

Job description

## Office & Records AssistantApply: Calgary, Alberta: Full time: Posted Today: R2053045**Location**Calgary - 4906 Richard Road SW**Business**At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community. As part of Brookfield — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.If you're ready to be a part of our team, we encourage you to apply.**Job Description****Overview:**The Office Assistant will provide support to the Corporate Services group to aid the team with a variety of duties pertaining to the operations of the office organization and administrative tasks. The Office Assistant should be comfortable speaking confidently and professionally in an office environment with a willingness to assist the Corporate Services group with tasks and responsibilities to allow for the office to function properly.**Key Responsibilities:**Offer assistance to the team within Corporate Services with items such as:* Daily reception and lunch coverage, as well as reception vacation coverage, answering and transferring calls.* Taking messages, receiving packages, sorting and distributing incoming mail.* Monitoring shared email inboxes, coordinating kitchens, boardrooms, and office storage rooms, maintaining the coffee machine, and processing invoice coding.* Prepping paperwork for electronic scanning, scanning, filing, coding.* Learn cheque and EFT processes (secondary support).* Process the entry of vendors into Accounting systems.* Monitor all supplies for the building (back up support)**What You'll Bring:*** High school diploma or equivalent* Office Assistant Diploma or Certificate is an advantage* Microsoft Office skills in Outlook, Word, PowerPoint & Excel* Very good communication skills – written, verbal, grammar* Organized and efficient at scheduling and coordinating* Exceptional attention to detail* Professional and courteous* Problem solving ability* Goal-oriented* Team player* Able to work under tight deadlines**What We Offer:*** Competitive compensation and total rewards package.* Excellent extended medical, dental, and vision benefits beginning day 1.* RRSP program, contributions begin on day 1.* Career development programs.* Paid Volunteer Hours.* Paid parental leave.* Family planning assistance, including IVF, surrogacy and adoption options.* Wellness and mental health resources.* Pet insurance offering.* A culture based on our values of Passion, Integrity, Community!.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an extensive list of all responsibilities, duties, and skills required.**#LI-BT1****#BRP**We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.