Office Services Assistant

Brookfield Corp.; Toronto; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

Brookfield Corp. in Toronto is seeking an Office Services Assistant to support mail, reception, conference services and facilities across multiple floors.

You will provide professional front-desk coverage, greet clients, manage guest registrations, and coordinate meeting room bookings and catering. Ideal candidates bring 2–5 years of corporate experience in mail/reception or facilities, strong communication, outstanding organization, and discretion with sensitive information.

Qualifications

• 2–5 years of experience in mail, reception, or facilities within a corporate setting.
• Strong communication and interpersonal skills with a client-facing approach.
• Highly organized with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).

Responsibilities

• Handle mail services, reception, conference services, and facility operations.
• Provide front-desk coverage, greet clients, and manage guest registrations.
• Coordinate meeting room bookings and catering requirements.
• Ensure pantry/areas are clean and well-maintained; support health and safety standards.
• Provide flexible coverage across floors and teams as needed.

Skills

MS Office

Professional communication

Organization

Discretion

Education

Post-secondary education

Tools

Visitor management systems

Job description

## Office Services AssistantApply: Toronto, Ontario: Full time: Posted Today: R2052904**Location**Brookfield Place - 181 Bay Street**Brookfield Culture**Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.**Job Description**Office Services Assistant**Job Description Overview**Brookfield Asset Management is seeking a dependable and service-oriented Office Services Assistant to support day-to-day operations in its Toronto office. This role is integral to deliver consistent, high-quality workplace experience in a fast-paced, client-facing environment. This unique role will support between all areas within the Office Services department.The successful candidate will provide flexible support across mail services, reception & conference services, and facility operations, ensuring seamless coverage and a professional standard of service across multiple floors.**Key Responsibilities****Mail Services**Complete scheduled daily mail runs, including pick up and drop off all mail and courier packagesSupport daily mail operations, including processing and tracking of outgoing courier requests (e.g., FedEx, Purolator), and inbounding internal deliveriesMaintain office supply inventory and coordinate timely restocking with vendorsProcess printing and binding requestsCoordinate regular updates to office bulletin boards and display materials**Facility Operations**Performs minor maintenance, troubleshooting, and repair tasks on workplace equipment and amenities to support day-to-day operations. Duties may involve handling equipment, replacing components, moving light materials, and using basic tools.Liaise with building management (Brookfield Properties) and external vendors to address maintenance and service requestsAssist with onboarding logistics, including workspace setup and access coordinationCoordinate with cleaning, catering, and office services providers to ensure service quality and consistencySupport adherence to health and safety standards and emergency procedures**Reception & Conference Services**Provide professional front desk coverage, including greeting clients and visitors and managing guest registrationCoordinate visitor access in accordance with building security protocols and internal proceduresAnswer and direct incoming calls with a high level of professionalism and discretionManage meeting room bookings and coordinate catering requirementsEnsure pantry and common areas are consistently clean, organized, and well-maintainedAssist with event coordination and execution**Flexible Coverage**Provide coverage across multiple floors and teams based on business needsProvide ad hoc administrative supportAdapt to shifting priorities while maintaining a high standard of service**Qualifications** **Required**2–5 years of experience in mail, reception, or facilities support within a corporate environmentStrong communication and interpersonal skills with a professional, client-facing approachHighly organized with the ability to manage multiple priorities in a fast-paced settingProficiency in Microsoft Office Suite (Outlook, Word, and Excel) is required.Demonstrated ability to handle sensitive information with discretionPost-secondary education required**Preferred**Experience in financial services or a professional services environmentFamiliarity with visitor management systems and building access protocolsExperience supporting large, multi-floor office environments**Key Competencies**Strong service orientation and attention to detailProfessional presence and sound judgmentFlexibility and adaptability across responsibilitiesProactive approach to problem-solvingCollaborative and team-oriented mindset**What Success Looks Like**A consistently professional and polished front-of-house experience aligned with Brookfield’s standardsEfficient and reliable office operations across multiple teams and floorsStrong working relationships with internal stakeholders, vendors, and building managementConsistent delivery of high-quality support in a dynamic, client-facing environmentSeamless coverage across all office services functionsSalary Range: CAD $50,000 - $60,000