Office Operations & Admin Lead (Two Offices)

Intelica Solutions Inc.; Calgary; On-site; CAD 45,000 - 70,000; Full time

Job summary

Intelica Solutions Inc. is seeking an organized Office Operations & Admin professional to support two Calgary offices. This office-first role emphasizes operational coordination, vendor management, and light executive support.

You will assist in accounts payable/receivable, expense entry, month-end tasks, and event coordination while maintaining discretion and a warm, service-minded approach. Ideal candidates are dependable, proactive, and comfortable working independently with leadership

Qualifications

• Experience in office operations and admin roles.
• Strong organizational skills and ability to work independently.
• Comfort with vendor management and cross-office coordination.

Responsibilities

• Oversee daily office operations across two offices supporting ~35 team members.
• Coordinate vendors, maintenance, repairs, and service providers.
• Manage office supplies, kitchen inventory, and shared spaces.
• Maintain and improve operational processes and vendor relationships.
• Assist in processing accounts payable and receivable.
• Enter and reconcile expense reports; support month-end close activities.
• Plan and execute multiple company events per year; manage event budgets.
• Provide light, day-to-day administrative support to the President; manage scheduling and coordination.

Skills

Office coordination

Vendor coordination

Operations support

Executive support

Tools

QuickBooks

Job description

Intelica Solutions Inc. is seeking an organized Office Operations & Admin professional to support two Calgary offices. This office-first role emphasizes operational coordination, vendor management, and light executive support.

You will assist in accounts payable/receivable, expense entry, month-end tasks, and event coordination while maintaining discretion and a warm, service-minded approach. Ideal candidates are dependable, proactive, and comfortable working independently with leadership