Office Administrator & Operations Coordinator

Harvest Operations Corp.; Calgary; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Career advancement

Strong safety culture

Job summary

Harvest Operations Corp. in Calgary is seeking an Office Administrator to be the first point of contact for clients and staff.

This full-time, permanent role reports to the Manager, Human Resources and Corporate Services and provides general administrative duties along with behind-the-scenes support. You will greet visitors, answer calls, direct inquiries, manage mail, coordinate meetings and travel, and support onboarding, events and intranet updates.

Qualifications

• 5+ years in reception, office administration, or corporate services.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Experience coordinating vendors, facilities, events and office operations.

Responsibilities

• Greet visitors and manage front-desk interactions.
• Answer and direct incoming calls.
• Route inquiries from the general email inbox.
• Maintain reception area and office supplies.
• Coordinate meeting rooms, catering, and visitor logistics.
• Manage mail, courier deliveries, and vendor relationships.
• Support onboarding/offboarding and workspace setup.
• Assist with travel arrangements and company events.
• Keep HR intranet/site content and LinkedIn updated.

Skills

Reception experience

Microsoft Office

Vendor coordination

Organizational skills

Customer service

Job description

Harvest Operations Corp. in Calgary is seeking an Office Administrator to be the first point of contact for clients and staff.

This full-time, permanent role reports to the Manager, Human Resources and Corporate Services and provides general administrative duties along with behind-the-scenes support. You will greet visitors, answer calls, direct inquiries, manage mail, coordinate meetings and travel, and support onboarding, events and intranet updates.