Office Manager (Strong HR)

McNeill Nakamoto Recruitment Group; Vancouver; On-site; CAD 85,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive and operationally minded office manager with extensive HR experience. In this pivotal role, you will oversee the recruiting process, manage employee onboarding, and ensure smooth HR operations in a dynamic environment. You will work closely with a high-performance team of professionals, utilizing your sophisticated interpersonal skills to handle various administrative functions and liaise with external advisors. This full-time position offers a competitive salary and the chance to contribute to a mission-critical team. If you're ready to make a significant impact in a vibrant workplace, this opportunity is for you.

Qualifications

• 10+ years of experience in office management with full cycle HR capabilities.
• Strong knowledge of B.C. Employment Standards Act and working with employment lawyers.

Responsibilities

• Manage the recruiting process and new employee onboarding.
• Oversee all HR functions including performance reviews and conflict resolution.

Skills

Problem-solving

Interpersonal skills

Conflict resolution

Planning and prioritization

Written and verbal communication

Independent problem solver

Education

Post-secondary education

Tools

G Suite applications

Job description

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Our client is a high-performance team of post-grads and Ph.D.'s in Physics, Math, Engineering and Computer Science that uses data, technology and innovative research to create sophisticated quantitative trading strategies.

• Work Arrangement: Fully in-office (no remote)
• Position Type: Permanent, Full-time
• Core Hours: 9am-5pm
• Expected Salary Range: $85,000-$100,000/year, commensurate with experience and skillset.

About You

You are a proactive, problem-solving, and operationally minded professional with over 10+ years of experience overseeing the office of a small, dynamic company. Your primary focus is on HR functions, including recruitment (ideally of technical experts). You thrive in a mission-critical environment working with high-performance staff, and excel at ensuring the team can meet its objective.

What You’ll Do

HR functions:

• Manage the recruiting process including on-line assessment tools, scheduling meetings, interviews, and travel arrangements to ensure a high-performing team.
• Manage and execute new employee onboarding, including relaying employee performance feedback both during and beyond the 3 month-probationary period.
• Oversee all end-to-end HR functions including reviews for employees, documentation for reviews/performance, implementing PIP if required, feedback, and conflict resolution.
• Records management for employees and annual reporting, including immigration and work permit requirements when applicable.
• Liaise and coordinate with external advisors/resources, such as immigration and employment lawyers.
• Manage HR and employee-related technology, including subscription tools and website-related administration.

Administrative functions:

• Identify and address administrative issues with resourcefulness and efficient problem-solving.
• Support the CLO and CFO with annual corporate and compliance duties, as well as other areas as required.
• Handle communication with external providers including follow-ups, problem resolution and real-time escalation.
• Handle emails, phone calls, mail, and internal communications.
• Oversee office maintenance and upkeep, including office supplies and healthy snacks.
• Ensure office equipment (printers and computers) are functional and follow-up with any IT-related needs.
• Keep team members organized for attending events or conferences.

What You Bring

• 10+ years’ experience as an office manager with full cycle HR capabilities (recruiting to hiring to firing).
• Completion of post-secondary education.
• Experience working both autonomously and collaboratively in a small, high-performance team environment.
• Knowledgeable of the B.C. Employment Standards Act and experience working with employment lawyers.
• Sophisticated interpersonal skills to tactfully work with external providers, the PhD team, and leadership.
• Ability to handle conflict and deal with challenging situations that arise.
• Work unobtrusively with the technical team, but be able to provide feedback.
• Independent and results-driven problem solver with a continuous-improvement mindset and knows when to escalate.
• Excellent planning and prioritization skills with the ability to remain flexible and adaptable to business demands.
• Excellent written and verbal communication skills.
• Confidence and experience with G Suite applications and tools.
• An unflappable attitude with the ability to foster a focused and performance-driven work environment.
• Always maintain professionalism and utmost confidentiality.

Individuals meeting the criteria above are encouraged to submit their resume by clicking on the "APPLY" button. McNeill Nakamoto is committed to recruiting with a focus on equal opportunity, diversity and inclusion. While we thank all candidates for their interest, only select individuals will be contacted for follow-up.

WOW. FUN. PEOPLE.

Learn more at www.mcnak.com

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Professional Services and Financial Services