People Coordinator

Jobtailor; Toronto; On-site; CAD 52,000 - 68,000; Full time

Job summary

Jobtailor in Toronto seeks an Office Administrator/People Team Coordinator to ensure smooth office operations, compliance, and a welcoming environment. You will coordinate facilities, events, onboarding, and cross-team support, while partnering with HR and Finance for budgets, invoices, and supplier management.

The role involves health and safety leadership, vendor liaison, and collaboration with the global People team to share best practices in a fast-paced office setting.

Qualifications

• 2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role.
• 1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required).
• Proven ability to run office operations end-to-end in a fast-paced environment.
• Excellent organizational and multitasking skills with strong attention to detail.

Responsibilities

• Oversee the smooth, safe, and efficient running of the Toronto office.
• Ensure the office is well-maintained, compliant with regulatory requirements, and audit-ready.
• Manage relationships with building management, landlords, and vendors.
• Oversee office access, security, maintenance, and supplies.
• Coordinate facilities-related projects, including moves, fit-outs, and improvements.
• Manage approvals, budgets, payments, and stock for office and kitchen services.
• Manage office communications and notices.
• Support C-Suite visitors and global team members visiting Toronto.
• Liaise with Finance on purchase orders, invoices, and office expenses.
• Lead health and safety procedures, including first aid, risk assessments, and fire safety.
• Create a welcoming, inclusive, and safe office environment.
• Serve as a point of contact for People and Office-related queries.
• Plan and deliver Toronto internal events, socials, parties, onboarding sessions, and leadership visits.
• Support coordination of global events, regional offsites, town halls, and cross-office gatherings.
• Own event logistics, including venues, catering, suppliers, and day-of execution.
• Support employee onboarding and offboarding.
• Coordinate with People Ops, Hiring Managers, and IT on equipment and induction schedules.
• Support and lead People projects as requested by the HR Partner
• Collaborate with the global People team to align processes and share best practices
• Provide ad-hoc support to People and Talent Acquisition teams
• Support regional Office Managers and the People Team with events and workplace experience

Skills

Office operations management

Event logistics coordination

Health and safety procedures

HR processes knowledge

Vendor relationship management

Job description

• Oversee the smooth, safe, and efficient running of the Toronto office


• Ensure the office is well-maintained, compliant with regulatory requirements, and audit-ready


• Manage relationships with building management, landlords, and vendors


• Oversee office access, security, maintenance, and supplies


• Coordinate facilities-related projects, including moves, fit-outs, and improvements


• Manage approvals, budgets, payments, and stock for office and kitchen services


• Manage office communications and notices


• Support C-Suite visitors and global team members visiting Toronto


• Liaise with Finance on purchase orders, invoices, and office expenses


• Lead health and safety procedures, including first aid, risk assessments, and fire safety


• Create a welcoming, inclusive, and safe office environment


• Serve as a point of contact for People and Office-related queries


• Plan and deliver Toronto internal events, socials, parties, onboarding sessions, and leadership visits


• Support coordination of global events, regional offsites, town halls, and cross-office gatherings


• Own event logistics, including venues, catering, suppliers, and day-of execution


• Support employee onboarding and offboarding


• Coordinate with People Ops, Hiring Managers, and IT on equipment and induction schedules


• Support and lead People projects as requested by the HR Partner


• Collaborate with the global People team to align processes and share best practices


• Provide ad-hoc support to People and Talent Acquisition teams


• Support regional Office Managers and the People Team with events and workplace experience

Requirements

• 2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role


• 1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required)


• Proven ability to run office operations end-to-end, in a fast paced environment


• Excellent organizational and multitasking skills with a strong attention to detail and a high standard of accuracy


• Working knowledge of HR processes, documentation, and systems (preferred, but not required)


• Organised and proactive, with strong prioritisation and communication skills


• Team-oriented and approachable, with a passion for people and process excellence


• Willingness to develop professionally and grow within the People Team

Core Competencies

Demonstrates strong organizational and multitasking abilities to manage office operations efficiently while ensuring compliance with regulatory requirements. Capable of fostering a welcoming and inclusive office environment through effective communication and collaboration with diverse teams.

Highest-signal resume keywords

• Office Operations Management


• Event Logistics Coordination


• Health And Safety Procedures


• HR Processes Knowledge


• Vendor Relationship Management

Hard Skills

• Office Administration


• Budget Management


• Risk Assessment


• First Aid Procedures


• Project Coordination

Soft Skills

• Organizational Skills


• Multitasking


• Attention To Detail


• Communication Skills


• Team-Oriented

Industry Keywords

• Regulatory Compliance


• Workplace Operations


• People Operations


• Office Maintenance


• Event Planning