Office Manager - Toronto Office

Better Collective A/S; Toronto; On-site; CAD 25,000 - 39,000; Part time

Job summary

Better Collective in Toronto is seeking a part-time Office Manager to keep the Toronto office running smoothly. You will welcome guests, support daily administrative tasks, coordinate meetings, and assist the Group Office Team.

You will also arrange travel, post invoices with the finance team in Niš, and ensure the office space remains organized and presentable. The role requires English communication, strong organization, and discretion.

Qualifications

• 1-2 years of proven experience in office administration, preferably within an international environment.
• Strong organizational and multitasking skills, with the ability to manage shifting priorities.
• Excellent communication skills in English (written and verbal).
• Proficiency in Google Workspace and Microsoft Office.
• Professional, service-minded approach, able to work independently and with others.
• High level of discretion, reliability, and proactive mindset.

Responsibilities

• Reception & First Impressions: Serve as the primary point of contact for the office, warmly greeting visitors and handling inquiries.
• Administrative Support & Coordination: Assist with daily administrative tasks, document management, and scheduling/organizing meetings.
• Travel & Group Support: Coordinate travel for colleagues and partners, supporting the Group Office Team.
• Invoice Posting: Post invoices in collaboration with Office Administrators and our finance team in Niš.
• Facility & Office Presentation: Keep the office space clean, organized, and presentable at all times.
• Ad-Hoc Tasks & Operational Support: Take on various tasks and assist during busy periods.

Skills

Office administration

International environment

English communication

Google Workspace

Microsoft Office

Discretion & reliability

Tools

Google Workspace

Microsoft Office

Job description

Hey there, Future Office Manager @ Better Collective!

Our mission is to be the world's leading digital sports media company, making sports entertainment more engaging and transparent for fans worldwide.

Better Collective is the team behind industry-leading sports and betting media brands such as The Nation Network, Action Network, Playmaker, BolaVIP, HLTV, and Yardbarker, reaching millions of users every day across digital, social, and mobile platforms.

We're looking for an organized, proactive, and service-minded Office Manager to ensure our Toronto office operates smoothly and efficiently every single day. This is a key operational role for someone who takes pride in creating a welcoming environment, supporting a dynamic team, and keeping administrative processes running flawlessly.

This Role Is for You If…

You thrive in a fast-paced environment and take genuine pride in maintaining a vibrant, organized, and seamless workplace. You are professional, highly reliable, and excel at managing shifting priorities with a positive attitude.

Whether you are welcoming guests, coordinating travel, or solving practical everyday office needs, you handle every task with high discretion, attention to detail, and a proactive mindset.

How You’ll Make an Impact

Here’s how you’ll contribute to our mission and day-to-day office operations:

• Reception & First Impressions: Serve as the primary point of contact for the office, warmly greeting visitors and handling incoming calls and inquiries.

• Administrative Support & Coordination: Assist with daily administrative tasks, document management, and scheduling/organizing meetings ranging from small team sessions to larger meetings.

• Travel & Group Support: Coordinate travel arrangements for colleagues and partners, while providing administrative support to the Group Office Team.

• Invoice Posting: Accurately process and post invoices in close collaboration with Office Administrators and our finance team in Niš.

• Facility & Office Presentation: Ensure the office space, facility, and outside areas remain clean, organized, well-stocked, and presentable at all times.

• Ad-Hoc Tasks & Operational Support: Carry out various ad-hoc assignments throughout the day and provide hands‑on assistance to the Office Supporter during busy periods.

The Ideal Profile: Is This You?

You’ll likely succeed in this role if you bring:

• 1-2 years of proven experience in office administration, office support, or a similar role (preferably within an international environment).

• Strong organizational and multitasking skills, with the ability to manage shifting priorities effectively.

• Excellent communication skills in English (both written and verbal).

• Proficiency in Google Workspace and Microsoft Office.

• Professional, service-minded approach, with the ability to work both independently and collaboratively.

• High level of discretion, reliability, and a proactive, solution-oriented mindset.
  

Working Schedule & Onsite Requirements

• Schedule: Part-time role with up to 30 hours per week.

• Working Hours: Main working hours fall between 9:00 AM and 5:00 PM, Monday through Friday, based on an established duty roster.

• Presence: Requires part-time onsite presence at our Toronto office.

• Events: Occasional evening work a few times a year in connection with events.