Junior Office Manager

Altis; Toronto; On-site; CAD 34,000 - 49,000; Full time

Job summary

Altis in Toronto is seeking a proactive, hands-on Junior Office Manager to oversee day-to-day operations of a 50-employee corporate office. The role emphasizes organization, customer service, and vendor coordination, with responsibilities spanning front desk support, invoicing, scheduling, and facilities coordination.

The position offers a fixed-term contract through December 2026 with potential extension or longer-term opportunities.

Qualifications

• Experience in office administration, reception, or facilities coordination.
• Exposure to vendor coordination and general administrative tasks.
• Proactive mindset with ability to act without direction.
• Strong organizational skills for a busy office environment.

Responsibilities

• Own daily office needs and ensure a welcoming, well‑run workplace.
• Coordinate with building management and vendors to address needs and follow up.
• Greet visitors, respond to inquiries, and be a reliable point of contact.
• Assist with invoicing, expenses, purchases, scheduling, and deadlines.

Skills

Office administration

Reception

Facilities coordination

Vendor coordination

Invoicing

Scheduling

Communication

Problem solving

Tools

MS Office

Job description

Junior Office Manager

Location: Toronto, ON: On-site
Compensation: $30/hour
Duration: Contract through December 2026, with potential for extension or long-term opportunities
Language: Strong written and spoken English communication skills
Background Check Requirement: Criminal background check required

About the Opportunity

Are you someone who notices what needs to get done and takes care of it before being asked? Do you enjoy keeping an office organized, helping people, and finding small ways to make the workplace better?

We're looking for a proactive, hands-on Junior Office Manager to help oversee the day-to-day operations of a professional corporate office with approximately 50 employees.

This is a great opportunity for someone with a foundation in office administration, reception, or workplace coordination who is ready to take on broader responsibilities. You'll be the go-to person for office needs, vendor relationships, facilities coordination, and creating a welcoming, well-run workplace.

The ideal person is resourceful, takes initiative, and genuinely enjoys helping others. You'll be comfortable jumping between responsibilities, solving problems independently, and making sure things get done without needing constant direction.

What's In It for You

You'll join a collaborative, people-focused workplace where your contributions will be noticed and your ideas are welcomed. You'll have the opportunity to expand your experience across office management, facilities, vendor coordination, and employee engagement while taking ownership of daily operations.

The role offers a consistent seven-hour workday, generally between 8:00 a.m. and 4:00 p.m., with occasional 7:30 a.m. starts for early meetings. There is also potential for extension or a longer-term opportunity.

Your Responsibilities

• Office Operations: Take ownership of daily office needs, ensuring the workspace is organized, welcoming, fully stocked, and running smoothly.

• Facilities and Vendors: Coordinate with building management, service providers, and vendors to address office needs, follow up on requests, and resolve issues proactively.

• Front Desk and Communication: Welcome visitors, respond to inquiries and calls, and act as a reliable point of contact for employees, visitors, and external partners.

• Administrative Support: Assist with invoicing, expense processing, office purchases, scheduling, and general administrative tasks, staying ahead of deadlines and requests.

• Employee Experience: Help create a positive workplace by coordinating catering, office activities, meetings, and initiatives that make employees feel supported.

• Meetings and Committees: Support internal committees, coordinate meetings, take notes, and follow up on action items to keep activities moving forward.

• Continuous Improvement: Notice opportunities to improve how the office operates, bring forward practical ideas, and take initiative to implement solutions.

• General Office Support: Be willing to jump in wherever needed, whether that means coordinating a vendor visit, preparing a meeting room, resolving an office issue, or helping a colleague.

What We're Looking For

• Previous experience in office administration, reception, facilities coordination, workplace services, or a similar role.

• Exposure to vendor coordination, office operations, facilities, or general administrative responsibilities.

• A proactive mindset with the ability to recognize what needs attention and take action without waiting for direction.

• Strong organizational skills and the ability to manage multiple responsibilities in a busy office environment.

• Professional, friendly communication skills and confidence interacting with employees, visitors, and vendors.

• Comfort supporting invoices, expenses, office supplies, scheduling, and general administrative processes.

• A genuine interest in creating a positive office environment and making the day-to-day experience better for employees.

• A flexible, hands-on approach and willingness to help with tasks both big and small.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.