Office Manager

Glen Group Of Companies; Richmond; On-site; CAD 42,000 - 45,000; Full time

Job summary

Glen Group is seeking an organized Office Manager to oversee day-to-day operations at our Richmond, BC office. This role serves as the central point of contact for staff, vendors, and visitors, ensuring facilities and communications run smoothly.

The ideal candidate has 2 years in office management, strong MS Office and QuickBooks skills, and the ability to manage calendars, events, and basic payroll records in a fast-paced, on-site environment.

Qualifications

• 2 years of experience in office management.
• Strong knowledge of Microsoft Office Suite and QuickBooks.
• Organizational, multitasking, and problem-solving abilities in a fast-paced environment.
• Clear verbal and written communication with a service-oriented attitude.

Responsibilities

• Manage daily office operations and reception areas.
• Oversee supplies, equipment, and maintenance of office facilities.
• Update and enforce office policies and workflows.
• Plan and coordinate events and vendor relationships.
• Provide executive support including calendar management and travel arrangements.
• Maintain basic payroll or bookkeeping records as needed.

Skills

Microsoft Office

QuickBooks

Time management

Communication

Problem solving

Tools

Microsoft Office

QuickBooks

Project tools

Job description

Glen Group is a dynamic and fast-growing organization dedicated to providing high-quality services across multiple industries, including traffic control, security, construction, and management. With a strong foundation built on integrity, innovation, and service excellence, we are committed to delivering value to our clients and fostering growth within our teams.

Our Commitment to Diversity and Inclusion

At Glen Group, we believe that diversity drives innovation and inclusion builds stronger teams. We are committed to creating a workplace where everyone feels respected, valued, and empowered to thrive—regardless of race, gender, ethnicity, religion, sexual orientation, or background. We actively promote equity, fairness, and opportunity in every aspect of our hiring, operations, and company culture.

We are looking for a reliable, organized Office Manager with experience to oversee day-to-day office operations, coordinate administrative procedures, and maintain a productive, positive work environment. This role serves as the central point of contact for staff, vendors, and visitors, ensuring that systems, facilities, and communications run seamlessly.

This is 100% in person in our Richmond, BC Office.

Key Responsibilities

Office Operations & Administration

• Manage daily workflows: Oversee general office activities, reception areas, incoming/outgoing correspondence.
• Maintain supplies & equipment: Monitor inventory, order office supplies, and schedule maintenance or repairs for office hardware and appliances.
• Implement procedures: Evaluate, update, and enforce office policies, filing systems, and administrative workflows.
• Plan, co-ordinate and execute special event planning and management
• Manage facilities: Oversee office space layout, workstation changes, health and safety compliance, and building maintenance.
• Coordinate vendors: Sourced and maintain relationships with external service providers, contractors, and building management.

Executive Support

• Provide administrative assistance: Support leadership with calendar scheduling, meeting coordination, travel arrangements, and report preparation and event co-ordination
• Basic payroll or bookkeeping records as needed.

Required Skills & Qualifications

• Experience: 2 years of experience in office management
• Software proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook), Quickbooks, familiarity with basic office/project tools.
• Organizational skills: Exceptional multi-tasking, time-management, and problem-solving abilities in a fast-paced environment.
• Communication: Clear verbal and written communication skills with a personable, service-oriented attitude.
• Availability: 100% on-site presence required during core business hours, with the reliability to handle workplace emergencies if they arise. Flexibility to change availability as per the needs of the business. Regular Office hours are Monday – Friday 10am-6pm
• Chaos Management: Exceptional multi-tasking skills, with the ability to handle shifting operational priorities on the fly.
• Communication: High energy, warmth, and excellent interpersonal and communication skills
• Must have own vehicle and Class 5 license
• Canadian experience as an Office Manager is an asset

Salary- $42000 to 45000 per year paid bi-monthly.