Office Manager

Aplin; Burnaby; On-site; CAD 65,000 - 72,000; Full time

Benefits offered by this job

2 weeks vacation

Benefits after probation

Additional perks

Job summary

Aplin is seeking an experienced Office Manager to oversee the Burnaby office's day-to-day administration and provide reception and administrative support to the Managing Partners. This full-time, in-office role requires initiative, proactivity, and a professional service mindset for clients and colleagues.

The successful candidate will manage multiple priorities, maintain an organized workplace, and support senior leadership with scheduling and document preparation, while upholding

Qualifications

• 3+ years of administrative or office management experience.
• Experience supporting senior leadership or partners.
• Strong organizational and time-management skills with attention to detail.
• Professional and confident communication, including telephone manner.
• Ability to handle multiple priorities and work with minimal supervision.
• Proactive, hands-on approach to office administration and problem solving.
• Discretion in handling confidential information.
• Proficiency with Microsoft Office (Outlook/Word/Excel).
• Comfortable working in-office five days per week.

Responsibilities

• Oversee day-to-day administrative operations and maintain an organized workplace.
• Provide reception coverage, answer calls, greet clients, and direct inquiries.
• Manage office supplies and coordinate with vendors and service providers.
• Receive and distribute mail and packages; handle outgoing correspondence.
• Support Managing Partners with scheduling, meeting coordination, and document preparation.
• Handle confidential information with discretion.
• Assist with filing, scanning, printing, and general admin tasks.
• Proactively address administrative needs to keep the office running smoothly.

Skills

Organizational skills

Time management

Communication skills

Discretion with confidential info

Independent work

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Our client is seeking an experienced Office Manager to oversee the day-to-day administration of their Burnaby office while providing reception and administrative support to the Managing Partners. This is a hands-on role for someone who is organized, dependable, professional, and comfortable taking initiative. This role is ideal for someone seeking a meaningful administrative support position that offers challenge, variety and the opportunity to leave your work at work.

This is a fully in-office, five-day-per-week position. A valid BC driver’s licence and access to a reliable vehicle are required, as the role includes routine bank deposits and occasional
business errands.

About Our Client

Our client is an established professional services firm with a Burnaby office and a professional, hands-on work environment. This is a small office where the Office Manager plays an important role in keeping day-to-day operations organized and running smoothly.

About the Opportunity

Reporting to the Managing Partners, the Office Manager will serve as the central point of contact for the office. The role combines office management, reception, general administration, and support for the Managing Partners.
The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities while providing professional service to clients, visitors, and external contacts.

About the Position

• Manage the day-to-day administrative operations of the office and maintain an organized, professional workplace.
• Provide reception coverage, answer incoming calls, greet clients and visitors, and direct inquiries appropriately.
• Manage office, kitchen, printer, and stationery supplies and coordinate with vendors and service providers.
• Receive and distribute mail and deliveries and coordinate outgoing correspondence and packages.
• Communicate professionally with clients, consultants, contractors, and other external contacts.
• Provide administrative support to the Managing Partners, including scheduling, meeting coordination, correspondence, document preparation, and follow-up.
• Handle confidential business and personnel information with discretion.
• Complete routine bank deposits and occasional business errands as required.
• Assist with filing, scanning, printing, document organization, and other general administrative tasks.
• Proactively identify and address administrative needs to help keep the office running smoothly.

The Requirements

• 3+ years of experience in administration, or office management.
• Previous experience providing administrative support to senior leadership.
• Strong organizational and time-management skills with excellent attention to detail.
• Professional and confident communication skills, including a strong telephone manner.
• Ability to manage multiple priorities, work independently, and follow through without significant supervision.
• A proactive, hands‑on approach to office administration and problem solving.
• Professional and personable approach when dealing with clients, colleagues, vendors, and external contacts.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Comfortable working in office five days per week.

Compensation & Benefits

• Annual salary $65,000 – $72,000
• 2 weeks vacation
• Benefits after probation
• Additional perks