Office Manager

GLEN GROUP; Richmond; On-site; CAD 42,000 - 45,000; Full time

Job summary

Glen Group is seeking a reliable, organized Office Manager to oversee day-to-day operations at the Richmond, BC office. This role serves as the central contact for staff, vendors, and visitors, ensuring smooth facilities, communications, and administrative workflows.

Key duties include executive support—calendar scheduling, travel arrangements, and report preparation—alongside basic payroll tasks. On-site work during core hours is required, with a 42k–45k salary and bi-monthly pay.

Qualifications

• Minimum 2 years of office management experience.
• Proficient with Microsoft Office and QuickBooks.
• Excellent organizational and communication skills.

Responsibilities

• Oversee daily office activities, reception, and correspondence.
• Monitor supplies and equipment; arrange maintenance when needed.
• Update office policies, filing systems, and workflows.
• Plan and execute special events for the team.
• Coordinate facilities and liaise with vendors/building management.
• Provide executive support: calendar, travel, and report preparation.
• Assist with basic payroll or bookkeeping tasks as needed.

Skills

Office management

Organization

Communication

Time management

Problem solving

Multitasking

Tools

Microsoft Office

QuickBooks

Job description

Glen Group is a dynamic and fast-growing organization dedicated to providing high-quality services across multiple industries, including traffic control, security, construction, and management. With a strong foundation built on integrity, innovation, and service excellence, we are committed to delivering value to our clients and fostering growth within our teams.

Our Commitment to Diversity and Inclusion

At Glen Group, we believe that diversity drives innovation and inclusion builds stronger teams. We are committed to creating a workplace where everyone feels respected, valued, and empowered to thrive—regardless of race, gender, ethnicity, religion, sexual orientation, or background. We actively promote equity, fairness, and opportunity in every aspect of our hiring, operations, and company culture.

We are looking for a reliable, organized Office Manager with experience to oversee day-to-day office operations, coordinate administrative procedures, and maintain a productive, positive work environment. This role serves as the central point of contact for staff, vendors, and visitors, ensuring that systems, facilities, and communications run seamlessly.

This is 100% in person in our Richmond, BC Office.

Key Responsibilities

Office Operations & Administration

• Manage daily workflows: Oversee general office activities, reception areas, incoming/outgoing correspondence.
• Maintain supplies & equipment: Monitor inventory, order office supplies, and schedule maintenance or repairs for office hardware and appliances.
• Implement procedures: Evaluate, update, and enforce office policies, filing systems, and administrative workflows.
• Plan, co-ordinate and execute special event planning and management
• Manage facilities: Oversee office space layout, workstation changes, health and safety compliance, and building maintenance.
• Coordinate vendors: Sourced and maintain relationships with external service providers, contractors, and building management.

Executive Support

• Provide administrative assistance: Support leadership with calendar scheduling, meeting coordination, travel arrangements, and report preparation and event co-ordination
• Basic payroll or bookkeeping records as needed.

Required Skills & Qualifications

• Experience: 2 years of experience in office management
• Software proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook), Quickbooks, familiarity with basic office/project tools.
• Organizational skills: Exceptional multi-tasking, time-management, and problem-solving abilities in a fast-paced environment.
• Communication: Clear verbal and written communication skills with a personable, service-oriented attitude.
• Availability: 100% on-site presence required during core business hours, with the reliability to handle workplace emergencies if they arise. Flexibility to change availability as per the needs of the business. Regular Office hours are Monday – Friday 10am-6pm
• Chaos Management: Exceptional multi-tasking skills, with the ability to handle shifting operational priorities on the fly.
• Communication: High energy, warmth, and excellent interpersonal and communication skills
• Must have own vehicle and Class 5 license
• Canadian experience as an Office Manager is an asset

Salary- $42000 to 45000 per year paid bi-monthly.