Office Manager

First Nations Financial Management Board; Ottawa; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Office Manager to support day-to-day operations and administrative tasks. This role involves building strong relationships across business lines, mentoring administrative staff, and ensuring compliance with health regulations. The ideal candidate will have a passion for fostering an ethical workplace culture and will be responsible for coordinating office activities, managing vendor relationships, and supporting team performance. With a flexible work week and employer-paid benefits, this position offers an excellent opportunity for professional development and work-life balance in a diverse and inclusive environment.

Benefits

Flexible work week

Employer-paid extended benefits

Matching group RPP contributions

Annual vacation and paid days off

Professional development opportunities

Qualifications

• 3+ years in a supervisory administrative role, preferably with remote operations.
• Experience with contracting vendors and consultants.

Responsibilities

• Coordinate office activities and ensure compliance with health regulations.
• Manage procurement and inventory of office supplies.

Skills

Office Administration

Team Leadership

Interpersonal Skills

Microsoft Office Suite

Vendor Management

Document Preparation

Education

Post-secondary education in Business Administration

Office Administration Diploma

Tools

Data Management Systems

Microsoft Office Suite

Job description

Position Overview

Reporting to the Senior Operations Manager, the Office Manager supports the day-to-day administrative and office operations for the FMB, acting as a key support role.

Responsibilities include coordinating office activities, ensuring health regulations compliance, managing facility support, handling general office services, and troubleshooting. The Office Manager also acts as a backup to the Senior Operations Manager.

Accountabilities

Leadership

• Builds strong relationships across all Business Lines.
• Identifies administrative issues and assesses risks, proposing proactive solutions to the Senior Operations Manager.
• Supports team performance through mentoring and evaluations of Administrative Assistants.
• Oversees third-party contractors and suppliers to ensure service quality.
• Promotes an ethical, integrity-driven, and socially responsible workplace culture.
• Assists the Senior Operations Manager with administrative support, office services, health and safety, and facilities management.
• Provides leadership to motivate administrative staff aligned with FMB’s vision and mission.
• Conducts internal training on policies and operational procedures.
• Chairs the Social and Cultural Committee, managing its budget.

Administrative

• Supports office operations under the Senior Operations Manager’s guidance.
• Prepares, reviews, and prioritizes important documents.
• Coordinates meetings, including logistics and catering, supporting Board of Directors when needed.
• Ensures consistency in documents and processes across business lines.
• Supports onboarding of new employees.
• Recommends efficiency improvements.
• Manages procurement and inventory of office supplies.
• Assists with workshops, trade shows, projects, and events.
• Oversees supplies for FMB events and supports employee travel arrangements.

Facility/Property Management

• Coordinates office moves and assignments.
• Assists with security, including keys, codes, and parking.
• Ensures safety standards and communicates safety policies.
• Collaborates with HR and IT on office equipment and space management.
• Manages vendor relationships, ensuring timely invoicing and payments.

The Office Manager performs other duties as assigned.

Qualifications

• Post-secondary education in business administration or equivalent.
• Office administration diploma or equivalent is preferred.
• Minimum 3 years’ experience in a supervisory administrative role, leading teams, preferably with remote or multi-site operations.
• Experience contracting external vendors and consultants.
• First aid certification is an asset.
• Advanced proficiency in Microsoft Office Suite.
• Experience with data management systems is a plus.
• Experience working with Indigenous governments, organizations, or communities is an asset.
• Understanding and appreciation of Indigenous culture and history.
• Willingness to pursue ongoing education, including Indigenous studies.
• Exceptional interpersonal skills, with excellent oral and written communication in English; French is an asset.

Working Conditions

• Based in Ottawa, ON.
• Occasional national travel required.

What We Offer

• Salary and annual bonus eligibility.
• Flexible 37.5-hour work week.
• Employer-paid extended benefits.
• Matching group RPP contributions.
• Annual vacation and paid statutory/non-statutory days.
• Work-life balance and professional development opportunities.

FMB is an equal opportunity employer that values diversity and inclusivity. Preference is given to applicants of Indigenous descent, reflecting our commitment as a First Nations organization.