office manager

OakWood; Ottawa; On-site; CAD 50,000 - 60,000; Full time

Job summary

An established industry player is seeking an Office Manager to ensure the smooth operation of their office. This role involves managing administrative tasks, supporting a dynamic team, and maintaining organization in a fast-paced environment. The ideal candidate will have a proven track record in office management, strong communication skills, and proficiency in essential software tools. With a commitment to collaboration and problem-solving, this position offers a unique opportunity for professional growth within a reputable company dedicated to transforming spaces for clients. If you're ready to take the next step in your career, we invite you to apply.

Benefits

On-site parking

Qualifications

• 3+ years of experience in office management or related role.
• Proficiency in Microsoft Office Suite and QuickBooks.

Responsibilities

• Manage front desk operations and greet visitors.
• Maintain and organize physical and electronic files.
• Assist with calendar management and invoice processing.

Skills

Office Management

Organizational Skills

Communication Skills

Problem-Solving Skills

Microsoft Office Suite

QuickBooks

Basic Accounting Principles

Tools

Microsoft Office Suite

QuickBooks

Job description

Posted on April 30, 2025 by Employer details OakWood

Office Manager

Welcome to OakWood, a reputable design and build company serving Ottawa homeowners since 1956. As a fourth-generation family-run business, we take pride in our legacy and approach every project with dedication and passion. Our state-of-the-art Design Centres in the East-end and Centre-Town offer a comprehensive range of residential construction services. We help clients transform their spaces into functional and beautiful living areas through our expertise and collaborative approach.

Join our dynamic in-house renovation team as an Office Manager, working with the Liptak family and a talented group of project managers, designers, estimators, and consultants in a collaborative and creative environment. We are dedicated problem solvers, turning our clients' homes into stunning living spaces. We offer unlimited, performance-based growth opportunities to help you advance your career.

Office Manager Position

As the Office Manager, you will ensure the smooth and efficient operation of our office. Your responsibilities include managing administrative tasks and supporting team members. The ideal candidate is proactive, detail-oriented, and versatile, thriving in a fast-paced environment.

Key Responsibilities

1. Manage front desk operations, greet visitors, answer calls and emails, and direct inquiries.
2. Maintain and organize physical and electronic files for easy access.
3. Demonstrate professionalism and excellent phone etiquette when communicating with clients, vendors, and team members.
4. Ensure smooth operation of phone systems and office equipment, coordinating repairs as needed.
5. Assist with calendar management for meetings, appointments, and events.
6. Manage leads by gathering initial information and assigning to sales staff.
7. Assist with invoice processing and tracking.

Skills & Qualifications

1. Proven experience in office management or a related role.
2. Strong organizational skills to prioritize tasks and meet deadlines.
3. Excellent written and verbal communication skills.
4. Attention to detail and problem-solving skills.
5. Proficiency in Microsoft Office Suite and QuickBooks.
6. Knowledge of basic accounting principles.

If this role aligns with your skills and aspirations, we look forward to receiving your resume. Take the next step in your career with OakWood by applying today.

Job Details

• Type: Full-time, Permanent
• Salary: $50,000 - $60,000 per year
• Location: Orleans East, ON (On-site)
• Schedule: Monday to Friday, 8-hour shifts
• Experience: 3+ years in office management and QuickBooks
• Vacancies: 1

Additional Information

• Benefits include on-site parking.
• Start date: As soon as possible.

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