Office Manager

Senior Helpers; Mississauga; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Office Manager to lead their team in Mississauga. This role encompasses coordinating office activities, managing billing and payroll, and maintaining important documentation. With a focus on autonomy and task variety, you will thrive in a supportive environment that values your independence and encourages growth. Join a company committed to providing compassionate care and improving the quality of life for clients and their families. If you are passionate about healthcare administration and have a knack for effective communication, this opportunity is perfect for you.

Benefits

Great Place to Work Certified

Autonomy in the workplace

Engaging work environment

Qualifications

• Minimum of two years in an office managerial setting.
• Experience with a variety of the field's concepts and practices.

Responsibilities

• Coordinate general office activities and assist with billing and payroll.
• Ensure invoices are completed accurately and timely.

Skills

Customer Service

Communication Skills

Office Management

Teamwork

Education

Bachelor's degree in healthcare administration

Certification in care administration

Tools

Home care software

Job description

Lead your office team to success!As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other departments as needed. Why Work for Senior Helpers Mississauga Central?

• Great Place to Work Certified
• Autonomy—We encourage our team members' independence and believe in our team to complete their job duties without micromanaging.
• Task Variety—We provide an engaging workday that uses your various skill sets to avoid monotony.

JOB DESCRIPTION Customer Service

• Ensure all communication is sent in a timely manner according to policy.
• Answer and screen incoming phone calls in a pleasant, courteous manner
• Input client leads into home care software and create and send client welcome packets and prospect information.

Billing – Accounts Receivable & Payable

• Ensure invoices are completed accurately, timely, and according to company policy.
• Monitor employee pay rates and hours to ensure accuracy.
• Recording incoming checks and monitoring the outstanding receivables on a continual basis to make sure accounts receivable are not behind. Follow up on receivables per company policy.
• Record incoming bills and invoices and allocate to the correct month. Pay invoices according to the due date.

Payroll & Recruitment

• Complete caregiver and internal payroll according to schedule.
• Assist with billing and payroll functions to meet company deadlines.
• Complete caregiver reference checks and criminal background checks
• Handle caregiver documentation within company policies and guidelines
• Input caregiver and client information into home care software

Clerical

• Prepare client and caregiver files including employment paperwork, client contracts and other documentation.
• Perform general office functions such as sorting mail, data input, and file maintenance, ensuring all information is properly filed, organized, and easily accessible.
• Complete other duties and responsibilities as assigned.

REQUIREMENTS

• Minimum of two years in an office managerial setting
• Ability to communicate pleasantly and effectively with callers and internal staff.
• Experience with a variety of the field's concepts, practices, and procedures
• Team player, excellent verbal and written communication skills, adaptable in different situations, possesses excellent client interaction skills.

Education and Certification

• Bachelor's degree in healthcare administration, social work, nursing, or a related field (preferred).
• Certification in care administration or a related discipline is a plus.
• Knowledge of health and social care regulations and policies.

Work Experience

• Proven experience in a care administration, healthcare management, or related role.
• Background in managing teams or coordinating care services is highly desirable.
• Experience working with vulnerable populations, such as the elderly, disabled, or individuals with chronic conditions, is beneficial.

PAY Competitive salary - paid biweekly About Senior Helpers: We are an independently owned and operated franchisee of SH Franchising, LLC dba Senior Helpers. Senior Helpers has been the nation's premier franchisor of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees. We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.