Office Manager

AppleOne Employment Services; Markham; On-site; CAD 55,000 - 80,000; Full time

Job summary

A leading recruitment agency is seeking an Office Manager in Markham, ON to support operations in a thriving fire protection firm. This hands-on role requires managing administrative tasks, billing, and maintaining communication with various stakeholders. Candidates should have strong Microsoft Office skills, preferably experience in the fire safety industry, and be comfortable in a smaller-company environment. Full-time position with a competitive salary and bonus structure.

Qualifications

• Previous experience in the fire protection / life safety industry preferred.
• Strong proficiency in Microsoft Office software.
• Experience with accounting software is an asset.

Responsibilities

• Manage administrative tasks for active projects.
• Handle billing and invoicing including data entry.
• Maintain communication with subcontractors and technicians.
• Track active projects to ensure smooth execution.

Skills

Microsoft Office (Word, Excel)

Communication and coordination skills

Organizational skills

Experience in fire protection / life safety industry

Tools

QuickBooks

Adobe / Bluebeam

Job description

AppleOne Employment Services provided pay range

$55,000.00/yr - $80,000.00/yr

Office Manager

Markham, ON | 100% In-Office

$55,000 – $80,000 + Bonus

Our client is a one‑stop solution for Fire & Safety Systems, including Design, Project Management, Consulting, Maintenance & Service, and Inspections.

The Role

We are seeking an Office Manager to play a central role in supporting operations, field teams, and leadership. This is a hands‑on position ideal for someone who thrives in a smaller‑company environment and enjoys wearing multiple hats while keeping projects, people, and processes running smoothly.

Key Responsibilities

• Manage administrative, account, and file management for active projects
• Handle billing and invoicing, including data entry and invoice submissions
• Prepare and send quotes for services to clients
• Follow up on invoices, payments, contracts, and ongoing jobs
• Schedule field technicians and service calls
• Attend daily morning meetings with managers to align on priorities
• Maintain continuous communication with subcontractors, technicians, managers, and third‑party accounting partners
• Track and stay informed on all active projects to ensure smooth execution

What We’re Looking For

• Previous experience in the fire protection / life safety industry (preferred)
• Strong proficiency in Microsoft Office (Word, Excel)
• Experience with Adobe / Bluebeam and QuickBooks is an asset
• Background in a smaller or growing company, comfortable wearing multiple hats
• Highly organized, detail‑oriented, and proactive
• Excellent communication and coordination skills

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative