Office Administrator

Applied Industrial Flooring; Mississauga; On-site; CAD 45,000 - 48,000; Full time

Benefits offered by this job

Supportive work environment

Job summary

A construction company in Mississauga is seeking a highly organized Office Administrator. The role supports various administrative and accounting operations to ensure smooth office functionality. The ideal candidate should possess strong communication skills, be detail-oriented, and have experience with QuickBooks and Microsoft Office Suite. This full-time position offers a collaborative environment where your organizational skills can thrive and contribute to multiple departments.

Qualifications

• Prior experience in office administration or bookkeeping is an asset.
• Excellent written and verbal communication, including strong grammar skills.

Responsibilities

• Match AP invoices with packing slips and prepare for data entry.
• Organize and maintain credit card receipts using OneDrive or Zoho Expense.
• Answer and direct incoming calls professionally.
• Maintain organized electronic and paper filing systems.
• Support Sales and Operations departments with administrative tasks.

Skills

Strong communication skills

Proficiency in QuickBooks

Proficiency in Zoho Expense

Proficiency in Microsoft Office Suite

Exceptional organizational skills

Keen attention to detail

Ability to work independently

Time management

Tools

QuickBooks

Zoho Expense

Microsoft Office Suite

OneDrive

Job description

Applied Industrial Flooring provided pay range

This range is provided by Applied Industrial Flooring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$45,000.00/yr - CA$48,000.00/yr

We are looking for a highly organized, detail-oriented, and proactive Office Administrator to join our team in Mississauga. This role plays a critical part in supporting our administrative and accounting operations and ensuring the smooth day-to-day functioning of the office.

The ideal candidate has strong communication skills, excellent grammar, and a high level of accuracy in handling multiple administrative tasks. You will work closely with the finance, sales, and operations teams to ensure tasks are completed efficiently and on time.

Key Responsibilities

Accounts Payable Support:

• Match AP invoices with packing slips and prepare for data entry into QuickBooks.
• Access vendor email accounts and organize AP invoices in OneDrive.
• Rename and properly file AP invoices and link them to job costing sheets.

Credit Card Reconciliation:

• Organize and maintain credit card receipts using OneDrive or Zoho Expense.
• Match receipts to credit card statements and follow up on missing documentation.

Office Administration:

• Answer and direct incoming calls professionally.
• Scan and digitize receipts and documents.
• Maintain organized electronic and paper filing systems.
• Perform general data entry and maintain office databases.
• Support Sales and Operations departments with administrative tasks.
• Run occasional office errands, including purchasing supplies.

Qualifications

• Prior experience in office administration or bookkeeping is an asset.
• Proficiency in QuickBooks, Zoho Expense, Microsoft Office Suite, and OneDrive.
• Exceptional organizational skills and keen attention to detail.
• Excellent written and verbal communication, including strong grammar skills.
• Ability to work independently, manage time effectively, and handle multiple priorities.

Why Join Us?

We offer a supportive work environment with opportunities to contribute across departments. If you're a self-motivated individual with a passion for organization and accuracy, we’d love to hear from you.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction

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