Office Manager

Andrew’s Air Care Inc.; Bathurst; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Supportive team environment

Work-life balance

Variety in tasks

Growth opportunities

Job summary

Andrew’s Air Care Inc. is seeking an organized and dependable Office Manager to support the daily operation of the office and provide guidance to office staff.

The Office Manager works closely with the Operations Manager and field technicians to support scheduling, communication, customer service, payroll, employee administration, invoicing, record keeping, inventory, and general office organization. This position helps improve office procedures and supports the transition from paper-based

Qualifications

• Bilingual in English and French, with the ability to communicate confidently in both languages.
• Previous office administration or office management experience.
• Experience supporting or supervising office staff.
• Comfortable using Outlook, Word, Excel, and learning new software.
• Strong organizational, communication, and customer service skills.
• Able to prioritize tasks and work accurately in a busy environment.
• Professional and discreet when handling confidential information.
• Experience with payroll, human resources administration, bookkeeping, or accounting support.

Responsibilities

• Oversee daily office operations and support office staff and field technicians.
• Work closely with the Operations Manager to support scheduling, communication, and daily office and field operations.
• Respond to customer inquiries and assist with difficult or escalated situations.
• Process payroll and maintain employee records, including attendance, vacation, sick time, and on-boarding documents.
• Support leadership with reviewing resumes and coordinating the hiring process.
• Support invoicing, payments, bookkeeping, reconciliations, and year-end preparation.
• Help ensure customer information, service records, warranty records, and financial documents are organized and up to date.
• Help organize inventory, ordering, and parts tracking.
• Assist with the transition from paper-based processes to new software.
• Create and update clear office procedures.

Skills

Bilingual EN/FR

Office administration

Leadership

Outlook/Excel

Tools

Outlook

Excel

Job description

Andrew’s Air Care Inc. is looking for an organized and dependable Office Manager to support the daily operation of the office and provide guidance to office staff.

The Office Manager works closely with the Operations Manager and field technicians to support scheduling, communication, customer service, payroll, employee administration, invoicing, record keeping, inventory, and general office organization.

This position also helps improve office procedures and supports the transition from paper-based processes to new software. We are looking for someone with strong office and leadership skills who is willing to learn. Applicants do not need experience in every area to be considered.

• Competitive wage based on experience.
• Health benefits after 90 days.
• A supportive team environment.
• A healthy work-life balance.
• Variety in daily responsibilities.
• Opportunities to grow with a local company.

Requirements

Key Responsibilities

Oversee daily office operations and support office staff and field technicians.

Work closely with the Operations Manager to support scheduling, communication, and daily office and field operations.

Respond to customer inquiries and assist with difficult or escalated situations.

Process payroll and maintain employee records, including attendance, vacation, sick time, and on-boarding documents.

Support leadership with reviewing resumes and coordinating the hiring process.

Support invoicing, payments, bookkeeping, reconciliations, and year-end preparation.

Help ensure customer information, service records, warranty records, and financial documents are organized and up to date.

Help organize inventory, ordering, and parts tracking.

Assist with the transition from paper-based processes to new software.

Create and update clear office procedures.

Qualifications

The following qualifications are considered strong assets. Applicants do not need to meet every qualification to be considered:

Bilingual in English and French, with the ability to communicate confidently in both languages.

Previous office administration or office management experience.

Experience supporting or supervising office staff.

Comfortable using Outlook, Word, Excel, and learning new software.

Strong organizational, communication, and customer service skills.

Able to prioritize tasks and work accurately in a busy environment.

Professional and discreet when handling confidential information.

Experience with payroll, human resources administration, bookkeeping, or accounting support.

About the Company

Andrew’s Air Care Inc. is a growing local HVAC, Electrical, and Solar company serving Bathurst and the surrounding area. We are committed to dependable service, quality work, and strong relationships with our customers and employees. Our office and field teams work together to support customers and keep daily operations organized.

We thank all applicants for their interest. Only applicants selected for an interview will be contacted.