Office Manager

University of Wisconsin Madison; Brantford; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established educational institution is seeking a dynamic Administrative Assistant to provide essential support to the Department of Industrial & Systems Engineering. This temporary position offers a unique opportunity to engage with a dedicated team, manage office operations, and contribute to the academic environment. Responsibilities include scheduling meetings, managing communications, and ensuring the smooth operation of office supplies. The ideal candidate will possess strong organizational and communication skills, with a commitment to fostering an inclusive community. This role is perfect for those looking to gain valuable experience in a vibrant educational setting.

Qualifications

• 1+ year of professional work experience in customer support or related fields.
• Experience with UW systems or Workday software is preferred.

Responsibilities

• Provide administrative support to the department under direct supervision.
• Schedule logistics for meetings and track office supplies.

Skills

Customer Support

Communication Skills

Organizational Skills

Experience with UW Systems

Education

High School Diploma

Bachelor's Degree

Tools

Workday Software

Job description

Job Summary:

The Department of Industrial & Systems Engineering is looking for a dynamic enthusiastic individual to cover a 3+ month leave of absence for one of our existing staff members. This is a great opportunity to get a foot in the door with the University of Wisconsin and work with a dedicated team to support the students and faculty in the department. The role will manage the main office as described in the detailed responsibilities in this posting.

Responsibilities:
Provides administrative support to a department or group of professionals in support of unit goals under direct supervision

• 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations


• 10% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures


• 20% Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation


• 20% Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities


• 20% Purchasing & reimbursement coordination

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
H.S. Diploma

Preferred
Bachelor's Degree

Qualifications:

Applicants are required to have a high school diploma and professional work experience of at least one year in an area such as customer support, retail, sales, finance, events, or other.

Candidates can improve their application with experience in UW systems, international communities, or Workday software. Additional preference may be given to those with a Bachelors degree and demonstrated skill in written or oral communication.

Work Type:

This position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Terminal appointment.
This position has the possibility to be extended based on need and/or funding.

Salary:

Minimum $17.00 HOURLY
Depending on Qualifications

How to Apply:

Please click on the "apply Now" button to start the application process. Applicants will need to upload 1) a resume, 2) a cover letter specifically addressing relevant qualification and experience for the position, and 3) a list of exactly 3 supervisory professional references.

Contact:

Dave Kantor
[e-mail]
608-263-3214
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant I(AD001)

Department(s):

A19-COLLEGE OF ENGINEERING/INDUSTRIAL & SYSTEMS ENGR

Employment Class:

Temporary Employment

Job Number:

314106-CL

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.