Office Manager

Spade Recruiting; Edmonton; Remote; CAD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company dedicated to transforming urban spaces through innovative green infrastructure solutions. As an Administrative & Operational Assistant, you'll play a vital role in supporting the CEO and ensuring smooth operations across various functions. This remote position allows you to work flexibly while making a significant impact on the team’s efficiency. Your organizational skills will shine as you coordinate travel, manage events, and assist in business development processes. If you're passionate about creating greener cities and thrive in a dynamic environment, this opportunity is perfect for you.

Benefits

Profit-Sharing Program

Career Growth Opportunities

Competitive Compensation

Paid Time Off

Training & Development

Flexible Work Hours

Qualifications

• Strong organizational skills with a detail-oriented mindset.
• Excellent communication skills for client engagement and coordination.
• Tech-savvy with experience in CRM and AI tools.

Responsibilities

• Coordinate travel logistics and manage event planning.
• Provide operational support and handle inbound inquiries.
• Engage in lead qualification and manage communications through CRM.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Tech-Savvy

Experience with CRM systems

Event Planning

Sales Support

Experience in AI Applications

Tools

CRM systems

Travel management software

AI-powered productivity tools

Job description

Administrative & Operational Assistant – Remote (USA / Canada)

Support a growing, dynamic team in a high-impact role that helps make cities greener!

About Us

At Citygreen, we are on a mission to transform urban spaces by integrating innovative green infrastructure solutions that make cities healthier, more sustainable, and more livable. Our systems help create thriving urban forests, combat climate change, and improve community well-being.

As a fast-growing company, we believe in efficiency, innovation, and collaboration, and we’re looking for a highly organized, proactive Administrative & Operational Assistant to join our remote team. If you’re passionate about making an impact and keeping things running smoothly behind the scenes, we’d love to hear from you!

About the Role

As our Administrative & Operational Assistant , you’ll play a critical role in supporting the CEO and ensuring smooth operations across multiple functions. From coordinating travel, managing events, and handling inbound inquiries to engaging in sales support, you’ll be the backbone of our team’s efficiency.

You’ll also take ownership of initial lead qualification and discovery meeting bookings, making you a key player in our business development process. Knowledge or experience using AI-powered tools for administrative tasks, workflow automation, or data analysis is a strong plus.

This is a fully remote position, working USA Central time zone hours. We are hiring in cost-effective locations across the U.S. and Canada, with a strong preference for candidates based in Texas, South Dakota, Wyoming, Tennessee, or Alberta.

What You’ll Be Doing

Travel & Event Coordination

• Organize travel logistics for team members, ensuring smooth, stress-free trips.
• Plan and execute 1 major event per year and 3 smaller events, handling all logistics, vendor coordination, and budgeting.
• Ensure catering is arranged for all sales events in advance.

Operational & Administrative Support

• Liaise with manufacturing facilities to coordinate and ensure on-time deliveries.
• Manage inbound phone and email inquiries, providing excellent service and transferring inquiries to the appropriate team members.
• Utilize AI tools for administrative efficiency, such as scheduling automation, data entry, and task management.
• Conduct initial phone outreach to qualify inbound leads using our company playbook.
• Schedule discovery meetings with qualified leads for our Business Development Managers (BDMs).
• Track and manage lead communications through our CRM system.
• Use AI-powered analytics tools to enhance lead qualification and reporting.

How to Apply

If you’re ready to bring your organization, coordination, and operational skills to a company that’s making a real difference, we want to hear from you! Apply today with your resume and a short cover letter explaining why you’d be a great fit for this role.

Requirements

Organized & Detail-Oriented – You love creating structure, managing schedules, and ensuring everything runs smoothly.

Strong Communicator – You’re comfortable handling inbound calls, engaging with potential clients, and coordinating with different stakeholders.

Self-Starter & Problem-Solver – You take initiative, find solutions, and keep projects moving without constant oversight.

Tech-Savvy – You’re comfortable working with CRM systems, travel management software, and sales engagement tools. Experience with AI-powered productivity tools is a strong plus!

Experience in AI Applications, Event Planning, Sales Support, or Executive Assistance is a strong plus!

Make an Impact – Be part of a mission-driven company dedicated to making cities greener and healthier through innovative green infrastructure.

Remote & Flexible Work – Benefit from the flexibility to work remotely from anywhere in the U.S. or Canada, supporting a healthy work-life balance.

Profit-Sharing Program – Join our Growth by Sharing plan, where you benefit from the company’s success.

Career Growth Opportunities – Gain valuable experience and grow your career by working closely with the leadership team in a fast-paced, expanding organization.

Competitive Compensation – Receive a salary that reflects your expertise and performance, complemented by performance-based incentives.

Paid Time Off – Enjoy generous paid leave, including vacation days, sick leave, and recognized public holidays.

Training & Development – Enhance your skills and advance your career with targeted professional development opportunities.