Office Coordinator

Wascana; Swift Current; Hybrid; CAD 30,000 - 38,000; Full time

Job summary

Government of Saskatchewan’s Ministry of Social Services in Swift Current seeks a skilled administrator to oversee day-to-day office operations and supervise the Admin Support team. You will coordinate recruitment, onboarding, training, and performance guidance to ensure efficient service delivery.

The role requires strong leadership, ability to manage high volumes of information, and collaboration with internal and external partners to implement policy and process improvements while maintaining

Qualifications

• Knowledge of HR principles, supervision, and performance evaluation.
• Office administration practices gained through training or experience.
• This role involves supervising a team and ensuring quality service delivery.
• Ability to lead recruitment, onboarding, and retention initiatives.
• Comfort with handling high volumes of information and processes.
• Physical ability to lift up to 25 lbs if required.

Responsibilities

• Coach and supervise the Admin Support team to meet performance goals.
• Lead recruitment, onboarding, and retention to build a high-performing team.
• Develop and deliver orientation and training programs for new employees.
• Provide ongoing guidance and coaching to staff for strong performance.
• Oversee administrative operations and manage workflow efficiency.
• Identify process improvements to enhance productivity and service outcomes.
• Provide clear, audience-appropriate responses to inquiries.
• Build relationships with internal and external stakeholders to support goals.
• Analyze issues and apply legislation and policies to daily operations.
• Perform budget-related calculations and process financial transactions.

Skills

Leadership

Staff supervision

Recruitment

Onboarding

Performance evaluation

Office administration

HR principles

Job description

• Employment Type SGEU Term 9 months or more
• Salary Range 30.329 - 38.009
• Hours of Work A - SGEU Office 36 - one date off every two weeks
• Workplace Diversity We are committed to workplace diversity.
• Occupation Code POM
• Grade SGEU.08.
• Organization 036 Social Services
• Number of Openings 1
• Ministry only SGEU Seniority is applicable only within the seniority unit (ministry and location)

ABOUT THE JOB

The Opportunity:

The Ministry of Social Services, Program Support Branch, is looking for an innovative, flexible, collaborative individual who will be responsible for overseeing day to day office and administrative operational requirements for the Swift Current office, including direction supervision of the Admin Support team.

Responsibilities

• Coach and support a diverse team to achieve performance goals and deliver results.
• Lead recruitment, onboarding, and retention efforts to build and maintain a high-performing team.
• Develop and deliver orientation and training programs for new employees.
• Provide on-going guidance and coaching to staff to support strong performance and quality service delivery.
• Supervise administrative operations, managing high volumes of information, inquiries, and system workflows to ensure efficiency.
• Identify and implement process improvements to enhance productivity and service outcomes.
• Provide clear, accurate, and audience-appropriate responses to inquiries.
• Build and maintain collaborative relationships with internal and external stakeholders to support organizational goals.
• Analyze issues, recommend practical solutions, and apply relevant legislation, policies, and procedures to daily operations.
• Perform budget-related calculations and process financial transactions accurately.

Qualifications

Job Capabilities:

In this leadership and supervisory role, we are seeking someone who:

• Holds themselves and others accountable for delivering on work expectations.
• Demonstrates innovation and supports their team to identify, iterate, and implement new solutions.
• Brings people together in a collaborative manner and builds relationships that deliver desired outcomes.
• Is inclusive, promotes, supports, and enables belonging, encourages diversity, and values all contributions.
• Is adaptable, anticipates the impact of change, models agility, and supports their team through ambiguity.
• Is outcomes-focused, enables their team to meet or exceed established goals, and balances longer term objectives with tactical execution.

Technical Knowledge and Skills:

• Candidates must demonstrate knowledge of Human Resources principles and practices, including supervision, staffing, performance evaluation, coaching and guidance; as well as office administration practices which are typically acquired through completion of an office education program and/or prior experience in administrative support roles.
• This position can be physically demanding and you may be required to lift up to 25 lbs.

Job Skills:

• Critical Thinking (Level B)
• Interacting with Others (Level B)
• Navigating Ambiguity (Level B)
• Managing Self (Level B)
• Health, Safety and Wellness (Level C)
• Influence (Level B)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.