Executive Assistant

Saskatchewan Health Authority; Regina; On-site; CAD 60,000 - 90,000; Full time

Job summary

The Saskatchewan Health Authority is seeking an Executive Assistant to support the Vice President and Executive Office in Regina. This role acts as the primary liaison with the portfolio, Senior Leadership Team, and external stakeholders to ensure efficient operations.

Applicants should have a Bachelor of Administration (BAdmin), 3–5 years in a senior administrative role, and strong MS Office skills. Confidentiality, initiative, and ability to work under pressure are essential.

Qualifications

• Bachelor of Administration (BAdmin) is required.
• 3–5 years of experience in a senior administrative assistant role.
• Knowledge of SHA governance, minute taking, and reporting requirements.

Responsibilities

• Provide executive and project support to the Vice President and Executive Office.
• Coordinate workflow with Senior Leadership Team and external stakeholders.
• Support policy development, briefings and proposals; conduct research and analysis.

Skills

Organizational skills

Planning skills

Written communication

Verbal communication

Interpersonal skills

Education

Bachelor of Administration (BAdmin)

Tools

Microsoft Office

Job description

Position #: 9002363

Expected Start Date: September 21, 2026

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Regina

Department: Senior Leadership Team Quality Improvement - Patient Experience &Strategy

Type: Full-time regular

FTE: 1

Shift Information: Days

Number of Hours per Rotation:37.5 hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Human Resources Exemption: No

Job Description

The Executive Assistant is directly accountable to the Vice President of the Saskatchewan Health Authority, providing executive & project support in a one to one working relationship. Serving as the primary contact for internal & external stakeholders, the Executive Assistant acts as a liaison with the portfolio, Senior Leadership Team & Office of the Chief Executive Officer. The role supports the efficient operation of the Vice President's portfolio & Executive Office through timely & effective administrative support. Working collaboratively with senior leaders, the incumbent assists in achieving SHA objectives through research, analysis & the development of policies, briefings & proposals. Strong collaboration, coordination, organizational, project management & communication skills are essential. The position also coordinates workflow with Executive Office administrative staff & may provide support to the CEO, COO & other Senior Leadership Team members as required.

Education

• Bachelor of Administration (BAdmin)

Competencies

• Organizational skills - Advanced
• Planning skills - Advanced
• Written communication skills - Advanced
• Verbal communication skills - Advanced
• Interpersonal skills - Advanced

Experience

• 3-5 years of experience working in a senior administrative assistant-type role

Knowledge and Abilities

• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to adapt to frequent change and work under pressure
• Have high degree of initiative, ingenuity & can work with little/no supervision
• Working knowledge of SHA governance/org structure/relationships
• Knowledge & experience in minute taking & synthesizing information
• Can maintain confidentiality including confidential information with discretion.
• Demonstrated approaches to problem solving w/strong decision-making capability
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to work collegially, collaboratively and build positive relationships
• Ability to be self-directed, creative, collaborative and to have sound judgement

Other Education and Training

• Previous supervisory experience is an asset
• Equivalent combination of education and experience is acceptable