Office Assistant — Reception, Minutes & Admin (Temp)

Saskatchewan Polytechnic Alumni; Saskatoon; On-site; CAD 35,000 - 42,000; Full time

Job summary

Saskatchewan Polytechnic is seeking an Office Assistant for the Saskatoon Campus to provide front-desk reception, typing support for programs and the Executive Assistant to the Dean, and to maintain filing and reporting systems.

The role requires a Grade 12 and secretarial training, with MS Office proficiency, minutes experience, and at least two years in administrative work. Flexible hours and campus-based work are included.

Qualifications

• Grade 12 plus a secretarial certificate/diploma or equivalent.
• Training/experience using common software, especially MS Office.
• Experience taking and transcribing minutes.
• Minimum of two years in administrative/clerical work.
• Knowledge of standard office procedures.

Responsibilities

• Provide general reception duties for students, staff and public.
• Provide typing services for programs and support to the Dean's Executive Assistant.
• Maintain an up-to-date filing system of records.
• Arrange and attend meetings; record and distribute minutes (e.g., Advisory Committee, Program Head).
• Monitor and maintain office equipment; arrange service/repairs when needed.
• Prepare and maintain various reports and information systems.

Skills

Interpersonal skills

Effective communication

Organizational skills

Proofreading skills

Valuing diversity

Education

Grade 12 + secretarial certificate/diploma

Tools

MS Office Suite

Job description

Saskatchewan Polytechnic is seeking an Office Assistant for the Saskatoon Campus to provide front-desk reception, typing support for programs and the Executive Assistant to the Dean, and to maintain filing and reporting systems.

The role requires a Grade 12 and secretarial training, with MS Office proficiency, minutes experience, and at least two years in administrative work. Flexible hours and campus-based work are included.