Receptionist, Temp

Jobtailor; Regina; On-site; CAD 22,000 - 30,000; Full time

Job summary

Jobtailor in Regina, Saskatchewan is seeking an organized receptionist/administrative assistant to greet visitors, answer calls, and provide professional support across a busy office.

You will maintain a welcoming reception, manage mail and documents, assist HR onboarding, coordinate meeting room setups, and support multiple teams with clerical tasks using Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Experience in receptionist or admin role preferred.
• Strong verbal and written communication skills.
• Professional demeanor and customer-service focus.
• Proficiency with Microsoft Office applications.

Responsibilities

• Welcome clients, visitors, vendors, employees, and guests and provide professional assistance.
• Answer, screen, and direct incoming calls.
• Maintain a clean, organized, and welcoming reception area.
• Assist with visitor questions, directions, sign-in processes, and meeting room coordination.
• Provide filing, scanning, document preparation, correspondence, and clerical support.
• Receive, sort, distribute, and prepare incoming and outgoing mail and courier packages.
• Support HR, recruitment, and office leadership with onboarding, employee communications, and office coordination.
• Coordinate cleaner requests, food orders, vendors, meetings, training sessions, refreshments, room setup, supplies, and cleanup.

Skills

Professional phone etiquette

Customer service

Microsoft Office

Organizational skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Outlook, Word, Excel)

Job description

• Welcome clients, visitors, vendors, employees, and guests and provide professional assistance
• Answer, screen, and direct incoming calls
• Maintain a clean, organized, and welcoming reception area
• Assist with visitor questions, directions, sign-in processes, and meeting room coordination
• Provide filing, scanning, document preparation, correspondence, and clerical support
• Receive, sort, distribute, and prepare incoming and outgoing mail and courier packages
• Prepare, stamp, and mail cheques for the Accounting department
• Support shipping and receiving and notify employees of deliveries
• Restock refrigerators, snacks, coffee, kitchen supplies, and office supplies
• Monitor and order facility and office supplies and maintain inventory levels
• Identify office maintenance or cleanliness needs and elevate requests
• Maintain new-hire package inventory and prepare and send onboarding packages
• Support HR, recruitment, and office leadership with onboarding, employee communications, and office coordination
• Coordinate cleaner requests, food orders, vendors, meetings, training sessions, refreshments, room setup, supplies, and cleanup
• Reconcile the monthly SaskTel Mobility invoice and follow up on discrepancies
• Assist with accounting-related administrative coordination
• Track waste, power, and energy consumption for Canadian offices
• Maintain accurate records, spreadsheets, and supporting reporting documentation

Requirements

• High school diploma or equivalent is required
• Previous experience in a receptionist, front desk, office administrator, customer service, or administrative support role is preferred
• Strong verbal and written communication skills
• Professional phone etiquette and a customer-service focused approach
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
• Strong organizational skills with the ability to manage multiple priorities
• Ability to maintain confidentiality when handling employee, financial, vendor, or business information
• Experience with invoice review, office supply ordering, inventory tracking, or general office coordination is considered an asset
• Strong attention to detail and accuracy
• Ability to prioritize daily tasks in a busy office environment
• Dependable, punctual, and organized
• Comfortable working with internal teams, visitors, vendors, and service providers
• Willingness to take initiative and support changing office needs
• Positive attitude and commitment to a respectful workplace
• Ability to work in Regina, Saskatchewan, in-office
• Availability for 8:00 a.m. to 4:30 p.m., Monday to Friday, with a 30-minute unpaid lunch break
• Ability to occasionally lift, carry, or move office supplies, courier packages, kitchen supplies, or onboarding materials

Core Competencies

Demonstrates strong organizational and communication skills while providing professional administrative support in a busy office environment. Proficient in managing multiple priorities, maintaining confidentiality, and ensuring a welcoming atmosphere for clients and visitors.