Administration Officer

Geosam Capital; Montreal (administrative region); On-site; CAD 77,000 - 103,000; Full time

Job summary

Geosam Capital is seeking an Administration Officer to support daily payroll operations under the Assistant Director of Payroll Services. You will supervise staff, manage complex payroll files and ensure accuracy across employee records, including year-end processes and collaborations with Service Canada.

The role requires bilingual ability, GRICS payroll system proficiency, and occasional travel to Nunavik locations.

Qualifications

• Fluency in two of KI's official languages (Inuktitut, English, French)
• Proficiency with database, spreadsheet and word processing software
• Willingness to travel to Nunavik schools occasionally

Responsibilities

• Assist in managing daily Payroll operations
• Supervise and evaluate department employees
• Manage complex payroll files and ensure coherence in employee records
• Prepare payroll simulations for inquiries
• Oversee record of employment preparation and interactions with Service Canada
• Provide guidance on payroll inquiries and procedures
• Implement payroll administrative processes and systems
• Counsel managers on collective agreement aspects of payroll

Skills

Fluency in two official languages

Education

Diploma of Collegial studies + 4 years experience

Secondary V + 8 years experience

Tools

GRICS payroll HR modules

Job description

FUNCTION & DUTIES:

Under the supervision of the Assistant Director of Payroll Services, the Administration Officer is responsible for:

• Assist in managing daily Payroll operations;
• Supervising and evaluating employees in the department;
• Manage complex employee’s and payroll files;
• Ensure coherence in all employee’s file, by verifying or correcting work done, in regard to creations, entries made, invoicing for overpayment and other topics;
• Manage the preparation and production of fiscal slips in collaboration with Material resources;
• Prepare payroll simulation for Inquiries;
• Responsible for data and parameters related to GRICS and PERCOS;
• Oversee the preparation of record of employment and intervene with Service Canada when needed;
• Provide guidance and assistance to employees and departments regarding any Payroll inquiries;
• Implementation of required systems and all payroll administrative procedures;
• Assist and Counsel managers on different aspect of the collective agreement pertaining to Payroll;
• Inform employees of payroll topics and deadline by preparing and sending memorandums;
• Verify and sign payment request for any payroll deductions;
• Attend meetings and training, prepare reports and statistics as requested;
• Assuming any other responsibility compatible with his or her function that may be assigned to him or her by the immediate superior.

QUALIFICATIONS:

• A Diploma of Collegial studies in an appropriate field of study and four (4) years of relevant experience.

or

• A Secondary V in an appropriate field of study and eight (8) years of relevant work experience.

The Board may, at its discretion, waive any or all of the afore-mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement and who accepts, as a condition of employment, to follow a training plan determined by the Board

REQUIREMENTS:

• Fluency in two of the three official languages of KI (Inuktitut, English and French);
• Proficiency with database, spreadsheet and work processing software (GRICS payroll and HR modules);
• Must be willing to travel to Nunavik schools occasionally;
• The Knowledge of MS Access database and spoken Inuktitut are an asset.

CLASSIFICATION / SALARY / BENEFITS:

Position classified as Administration officer. Class 00-04* as per the working conditions of Kativik Ilisarniliriniq’s managers: from $77,102 to $102,801 annually depending on qualifications and experience. All benefits are prorated based on the percentage of the task.