Office Administrator, Part Time, Contract

Compass Group Canada; Vancouver; On-site; CAD 28,000 - 39,000; Part time

Benefits offered by this job

Health benefits

Mental health resources

Inclusive culture

Job summary

Compass Group Canada is seeking an Administrative Assistant to cover mornings until Dec 31, 2026, working 3–5 days per week, 3.5 hours per day in Vancouver.

You will oversee office operations, answer phones, maintain confidential personnel files, process vendor invoices, assist management with employment documents, and support site services.

Requires post-secondary Office Administration training (or 1–2 years’ experience), strong Microsoft Office skills, and adaptability.

Qualifications

• Post-secondary education in Office Administration, and/or one to two years of office administration experience
• Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
• Strong computer skills and ability to learn various software programs quickly
• Ability to adapt to a changing and fast-paced environment
• Excellent interpersonal skills
• Ability to meet strict deadlines and take direction/feedback
• Microsoft Office proficiency

Responsibilities

• Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
• Answer telephones and direct inquiries in a professional manner
• Maintain confidential personnel files
• Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
• Open and route incoming mail, answers correspondence and prepares outgoing mail
• Assist with staffing, including finding staff when employees call out on short notice
• Process vendor invoices for payment - making sure there is no discrepancy in pricing
• Perform monthly vendor statement reconciliations
• Assist in preparation of end of month financial reports
• Attend in-service and/or safety meetings as required. Follow all safety procedures at the site.
• Assist with office management tasks, audits, inspections, and rounds as needed.
• Assist and coordinate small projects, sourcing vendors, manage vendor services and update ticketing systems for site services.
• Assist with site services, client applications, and programs available to the client (event requests, catering, etc)
• Back-up support for other administrative team members

Skills

Verbal communication

Written communication

Vendor management

Records management

Time management

Adaptability

Interpersonal skills

Attention to detail

Education

Post-secondary education in Office Administration

Tools

Microsoft Office

Job description

Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Please note that artificial intelligence-based tools may be used at certain stages of the recruitment and applicant screening process.

Cover the mornings until Dec 31, 2026 working 3-5 days for 3.5 hours

As An Administrative Assistant, You Will

• Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
• Answer telephones and direct inquiries in a professional manner
• Maintain confidential personnel files
• Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
• Open and route incoming mail, answers correspondence and prepares outgoing mail
• Assist with staffing, including finding staff when employees call out on short notice
• Process vendor invoices for payment - making sure there is no discrepancy in pricing
• Perform monthly vendor statement reconciliations
• Assist in preparation of end of month financial reports
• Attend in-service and/or safety meetings as required. Follow all safety procedures at the site.
• Assist with office management tasks, audits, inspections, and rounds as needed.
• Assist and coordinate small projects, sourcing vendors, manage vendor services and update ticketing systems for site services.
• Assist with site services, client applications, and programs available to the client (event requests, catering, etc)
• Back-up support for other administrative team members

About You

• Post-secondary education in Office Administration, and/or one to two years of office administration experience
• Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
• Strong computer skills and ability to learn various software programs quickly
• Ability to adapt to a changing and fast-paced environment
• Excellent interpersonal skills
• Ability to meet strict deadlines and take direction/feedback
• Microsoft Office proficiency

What's in it for you?

• Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World's Most Admired Companies.
• The opportunities with us are endless. As the world's largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
• Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
• Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
• A Focus on Mental Health and Wellness. Our Mental Health and Well-Being initiative was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
• We are as diverse as our guests. We are as diverse as the people and communities we serve, and we know that that's one of our greatest strengths. We're committed to building an inclusive workplace where people feel respected, supported, and able to grow, with fair opportunities for all. Our Employee Resource Groups (ERGs) create space for connection, deepen cultural awareness, and build appreciation of diverse perspectives across our teams - strengthening our culture and helping people feel a true sense of belonging.

For accommodation requests during the hiring process, please contact [e-mail] for further information.