Administrative Assistant Part Time

COMPASS GROUP CANADA; Prince George; Hybrid; CAD 23,000 - 32,000; Full time

Job summary

Compass Group Canada is seeking an Administrative Assistant to provide clerical and administrative support to ensure the efficient operation of the site. You will handle office administration tasks, answer phones, maintain confidential files, process invoices, and assist management with confidential employment documents.

The role requires strong computer skills and the ability to work under deadlines in a fast-paced environment.

Qualifications

• Post-secondary education in Office Administration or 1–2 years of admin experience.
• Strong verbal and written communication; maintain relationships with suppliers, staff and clients.
• Proficient in Microsoft Office; quick to learn various software programs.
• Able to adapt to a fast-paced environment and meet deadlines.
• Excellent interpersonal skills.

Responsibilities

• Provide clerical and administrative support to ensure site operations run smoothly.
• Oversee unit office operations, maintain cost records and files, organize records and documentation.
• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files and assist with confidential employment documents.
• Open and route mail, manage correspondence, and prepare outgoing mail.
• Assist with staffing, including finding staff on short notice.
• Process vendor invoices for payment with pricing accuracy; perform monthly reconciliations.
• Assist in the preparation of end-of-month financial reports.
• Attend in-service and safety meetings as required.

Skills

Verbal and written communication

Interpersonal skills

Microsoft Office

Adaptability

Deadline-driven

Education

Office Administration education

Job description

How you will make an impact:

You will be responsible for providing clerical and administrative support to ensure the efficient operation of the site.

As an Administrative Assistant, you will:

• Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
• Answer telephones and direct inquires in a professional manner
• Maintain confidential personnel files
• Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
• Open and route incoming mail, answers correspondence and prepares outgoing mail
• Assist with staffing, including finding staff when employees call out on short notice
• Process vendor invoices for payment - making sure there is no discrepancy in pricing
• Perform monthly vendor statement reconciliations
• Assist in preparation of end of month financial reports
• Attend in-service and/or safety meetings as required

About you:

• Post-secondary education in Office Administration, and/or one to two years of office administration experience
• Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
• Strong computer skills and ability to learn various software programs quickly
• Ability to adapt to a changing and fast-paced environment
• Excellent interpersonal skills
• Ability to meet strict deadlines and take direction/feedback
• Microsoft Office proficiency

The hourly wage rate for this position is $20. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.