Office Administrator, Part Time Casual

COMPASS GROUP CANADA; Calgary; Hybrid; CAD 25,000 - 30,000; Part time

Job summary

COMPASS GROUP CANADA is seeking an Administrative Assistant to cover mornings through December 31, 2026, at our Calgary site. The role supports office operations, handles calls, maintains confidential files, and assists with staffing, invoicing, and monthly reports.

The ideal candidate has post-secondary training in Office Administration or 1–2 years of experience, strong communication, and proficiency in Microsoft Office.

Qualifications

• Post-secondary education in Office Administration or related experience.
• Strong written and verbal communication abilities.
• Experience maintaining confidential personnel files.

Responsibilities

• Oversee general operation of the unit office and maintain records.
• Answer phones and direct inquiries professionally.
• Maintain confidential personnel files and employment documents.
• Process mail and outgoing correspondence.
• Assist with staffing and cover short-notice absences.
• Process vendor invoices and perform monthly reconciliations.
• Prepare end-of-month financial reports.
• Attend safety meetings and follow site procedures.
• Assist with office audits, inspections, and small projects.
• Coordinate site services and catering requests.
• Provide backup support to team members.

Skills

Strong verbal and written skills

Excellent interpersonal skills

Microsoft Office proficiency

Adapt to fast-paced environment

Ability to manage confidential files

Professional telephone manner

Relationship management with staff and

Education

Post-secondary education in Office Administration

1–2 years office administration experience

Tools

Microsoft Office Suite

Job description

Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

Cover the mornings until Dec 31, 2026 working 3-5 days for 3.5 hours

As an Administrative Assistant, you will:

• Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
• Answer telephones and direct inquires in a professional manner
• Maintain confidential personnel files
• Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
• Open and route incoming mail, answers correspondence and prepares outgoing mail
• Assist with staffing, including finding staff when employees call out on short notice
• Process vendor invoices for payment - making sure there is no discrepancy in pricing
• Perform monthly vendor statement reconciliations
• Assist in preparation of end of month financial reports
• Attend in-service and/or safety meetings as required. Follow all safety procedures at the site.
• Assist with office management tasks, audits, inspections, and rounds as needed.
• Assist and coordinate small projects, sourcing vendors, manage vendor services and update ticketing systems for site services.
• Assist with site services, client applications, and programs available to the client (event requests, catering, etc)
• Back-up support for other administrative team members

About you:

• Post-secondary education in Office Administration, and/or one to two years of office administration experience
• Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
• Strong computer skills and ability to learn various software programs quickly
• Ability to adapt to a changing and fast-paced environment
• Excellent interpersonal skills
• Ability to meet strict deadlines and take direction/feedback
• Microsoft Office proficiency