Office & Operations Administrator

Integratedcooling; Toronto; On-site; CAD 85,000 - 121,000; Full time

Job summary

Hugel Canada is seeking an Office Administrator to manage day-to-day administrative and operational support for the Canadian office, ensuring a smooth, organized, and professional workplace.

The role provides front-line office administration, hospitality, and cross-functional support to Finance, HR, and Marketing, including vendor coordination, onboarding logistics, and travel coordination as the team grows.

Qualifications

• 3–5 years of administrative, office management, or related experience.
• Proficiency in Microsoft Office and strong organizational skills.
• Experience with expense management, AP, or HRIS systems is a plus.
• Onsite work in a dynamic office environment.

Responsibilities

• Office administration and hospitality for the Canadian office.
• Vendor management, invoicing, and expense-report support.
• Onboarding logistics and recruitment coordination.
• Support Finance, HR, and Marketing across departments.

Skills

Organizational skills

Communication skills

Discretion & confidentiality

Professional demeanor

Education

College degree or equivalent

Tools

Ramp

Xero

ADP

BambooHR

Job description

Hugel Canada is seeking an Office Administrator to manage day-to-day administrative and operational support for the Canadian office, ensuring a smooth, organized, and professional workplace.

The role provides front-line office administration, hospitality, and cross-functional support to Finance, HR, and Marketing, including vendor coordination, onboarding logistics, and travel coordination as the team grows.