Multidepartment Administrative Assistant – Logistics & Docs

CLAAS Industrietechnik GmbH; Regina; On-site; CAD 38,000 - 48,000; Full time

Job summary

Canada West Harvest Centre Inc. is seeking an Administrative Assistant to provide administrative and operational support to Sales, Service, Parts, and Finance.

You will handle reception, banking deposits, A/P/A/R tasks, and coordinate logistics and vendor communications to ensure efficient daily operations. The role involves maintaining records, coordinating branch events, and supporting showroom displays while upholding company branding and policies.

Qualifications

• 3–5 years job related experience in Ag Industry preferred, not required.
• Previous A/P and A/R experience highly desired.
• Knowledge of general business practices.
• Proven ability to keep confidential data, maintain professionalism, and perform under pressure.
• At all times, must be able to display high degree of judgment, discretion, and confidentiality.
• Ability to communicate clearly and concisely, both written and orally.
• Strong team member mindset.
• Proven organization and time management skills with a willingness to work a flexible schedule to meet deadlines.
• Strong analytical skills.
• Ability to learn new software programs.
• Ability to multi-task and follow through with defined tasks.
• Proficient computer use including Microsoft Office suite.

Responsibilities

• Provides front-desk and reception support, including answering and directing calls and greeting customers, distributing mail, managing key logs, and maintaining business card inventory.
• Supports financial and accounting processes by preparing bank deposits and assisting with accounts payable/receivable tasks as required.
• Coordinates the electronic execution of Sales contracts through DocuSign, ensuring documents are prepared, distributed, and completed accurately and within required timelines.
• Coordinates logistics for service and sales equipment, including scheduling, documentation, and communication with internal teams and trucking companies. Maintains accurate traffic history within Intellidealer and completes whole goods inventory tracking, location updates, and reconciliation.
• Manages fleet administration, including location and driver updates, plate cancellations and renewals.
• Maintains showroom displays and supports the overall presentation of the branch. Maintains CLAAS and CWHC branding, signage, displays and fixtures.
• Assists with planning and coordinating branch events and activities, including employee events, customer appreciation days, clinics, and other customer or company events.
• Maintains organized, accurate, and up-to-date administrative records and documentation.
• Coordinates office operations, including ordering and maintaining office and customer lounge supplies, as well as janitorial supplies, and service scheduling.
• Adheres to established company values, practices, policies and procedures and supports compliance with all applicable safety rules, laws, regulations and standards.
• Maintains regular and punctual attendance and demonstrates flexibility to support business requirements.

Skills

Reception experience

A/P experience

A/R experience

Confidentiality

Communication skills

Time management

MS Office

Tools

DocuSign

Intellidealer

Microsoft Office

Job description

Canada West Harvest Centre Inc. is seeking an Administrative Assistant to provide administrative and operational support to Sales, Service, Parts, and Finance.

You will handle reception, banking deposits, A/P/A/R tasks, and coordinate logistics and vendor communications to ensure efficient daily operations. The role involves maintaining records, coordinating branch events, and supporting showroom displays while upholding company branding and policies.