Office Administrator

Highdive; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

Highdive in Toronto is seeking an Office Administrator to organize and support daily operations in-office, while assisting the Site Manager and Operations Coordinator in Montreal with related tasks and ensuring smooth secretarial and administrative duties.

The role requires excellent communication, strong organizational and interpersonal skills, and a proactive, adaptable approach to coordinating with accounting, HR, IT, and suppliers. On-site presence is essential.

Qualifications

• 3 years of relevant experience.
• Excellent verbal and written communication skills.
• Strong organizational and interpersonal skills.
• Diplomatic and tactful approach to handling tasks.
• Adaptability to varying work demands.
• Proficiency with Microsoft Office Suite; curious and willing to learn.

Responsibilities

• Manage day-to-day operations of the administration and staff members.
• Maintain office organization and ensure supplies are stocked and equipment is functioning.
• Cultivate and maintain relationships with suppliers and property management for cost-effective purchases.
• Collaborate with site manager and Operations Coordinator to liaise with accounting, legal, and management teams in China for budget control and reimbursements.
• Support HR and IT in onboarding and assist in planning and coordinating office events.
• Ensure compliance with regulations and assist with special projects and objectives.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Adaptability

Microsoft Office

Tools

Microsoft Office Suite

Job description

We are currently seeking an Office Administrator to join our team in Toronto. This person will help to organize and support daily operations in-office; handle tasks delegated to them by the Site Manager and Operations Coordinator in Montreal and other tasks that may arise, as well as performing secretarial and administrative duties.

Salary range: CAD 50,000 - 60,000

Responsibilities

• Managing day-to-day operations of the administration and staff members.
• Maintain office organization and ensure necessary supplies are stocked, and all equipment is functioning and well maintained.
• Cultivate and maintain positive relationships with various suppliers and property management to ensure high quality, cost-effective purchases and a conducive workplace environment.
• Collaborate with the site manager and Operations Coordinator to liaise with accounting, legal, and management teams in China for budget control, expenditure monitoring, processing reimbursements, and handling other financial matters.
• Support Human Resources and IT team in employee’s onboarding process. Assist the site manager in planning, scheduling, and promoting office events such as meetings, conferences, interviews, orientations, and training sessions.
• Ensure compliance with regulations by staying updated with relevant laws and addressing any compliance issues. Assist with special projects and events, tracking progress towards company objectives.

Qualifications and Skills

• 3 years of relevant experience.
• Excellent verbal and written communication skills.
• Strong organizational and interpersonal skills.
• Diplomatic and tactful approach to handling tasks Adaptability to varying work demands. Proficiency with Microsoft Office Suite Curious and willing to learn.

Language Requirement Justification

NetEase is committed to supporting a French-speaking workenvironment for its employees in Quebec. Every effort has been made to avoidrequiring a language other than French for this position.

However, proficiency in English is essential for thisrole because the employee will be required to communicate regularly with colleagues and stakeholders located outside Quebec, where English is theprimary language of communication between offices.