Administrative Assistant

Nventive; Quebec; Hybrid; CAD 36,000 - 48,000; Part time

Benefits offered by this job

Flexible schedule

Hybrid or remote work

$500 annual sports/subscriptions •

Group insurance from day one

Training & coaching

Laptop provided

Company culture & social activities

Language classes

Job summary

nventive is seeking an Administrative Assistant to join our Quebec City campus. You will support the finance and operations teams and collaborate with the sales team to prepare service proposals. The role requires excellent multitasking, prioritization, and communication in English and French.

This 3–4 days per week position offers a hybrid or remote work setup, with opportunities to engage in data analysis, proposal drafting, and office coordination.

Qualifications

• 3 to 5 years of relevant experience.
• Degree in a relevant field.
• Analytical mind with strong attention to detail and reliable performance.
• Excellent communication skills in English and French.

Responsibilities

• Participate in data analysis and provide required information to stakeholders.
• Perform timesheet analysis and data analysis in Power BI.
• Ensure quality assurance and data integrity for dashboards and reports.
• Coordinate and support preparation and responses to RFPs.
• Work with sales to coordinate appointments and qualify prospects.
• Contact potential clients and manage office operations for Quebec City.
• Handle mail, draft correspondence, and translate documents.
• Complete, sign, and forward forms and agreements.
• Support the finance department with transactions and payables.
• Other related tasks as needed.

Skills

Analytical thinking

Attention to detail

Stress management

Communication skills

Proactivity

Education

Degree in a relevant field

Tools

Power BI

Job description

nventive is looking for an Administrative Assistant to join our Quebec City campus.

You will provide administrative support to the finance and operations team and work with the sales team to produce service proposals. As your role requires you to take on a wide variety of tasks, you must have a natural ability to manage several files simultaneously, as well as an excellent capacity to prioritize your tasks in an efficient and optimal manner.

You will need to be thorough and meticulous in order to complete your tasks in an impeccable manner. You must be reliable, conscientious and proactive in the way you work. This role requires good communication skills in both English and French.

*This position will be 3 or 4 days per week.

YOUR RESPONSIBILITIES

• Participate in data analysis and provide required and relevant information to stakeholders.
• Perform timesheet analysis, data analysis in Power BI and import information for teams.
• Ensure quality assurance and data integrity for dashboard and report preparation.
• Coordinate and support the preparation and writing of proposals and responses to RFPs.
• Work with the sales team to coordinate appointments and qualify prospects.
• Contacting potential clients.
• Ensure the smooth operation and be the point of contact for the employees of the Quebec City office (receiving and sending orders, tidying up, ordering supplies, purchasing snacks, creating access to the building for employees, organizing activities, etc.).
• Handle mail and draft correspondence.
• Draft and translate various documents.
• Completing, signing and forwarding forms and agreements.
• Support the finance department (transactions, credit cards and payables).
• All other related tasks.

WHAT YOU NEED

• 3 to 5 years of relevant experience .
• Degree in a relevant field.
• Analytical mind and strong attention to detail.
• High standards of individual performance.
• Excellent stress management skills.
• Be effective and efficient in his/her work methods.
• Be proactive.
• Have excellent communication skills with whom it is pleasant to collaborate.

WHAT WE OFFER

• A truly flexible schedule and the possibility of taking every Friday afternoon off.
• A hybrid mode or 100% work from home, depending on your preference.
• An allowance of $500 per year for sports equipment and/or subscriptions.
• Group insurance from day one (dental, medication, telemedicine, invalidity, etc.).
• Training & coaching in accordance with your career plan.
• A Mac or PC laptop, depending on your preference.
• A strong company culture and atmosphere with varied social and sports activities.
• Free English and French classes if you want to improve your level.