Office Administrator

Goldbeck Recruiting Inc; Surrey; Sur place; CAD 42 000 - 54 000; Plein temps

Résumé du poste

Goldbeck Recruiting Inc. in Surrey, BC is seeking an experienced administrator with direct AP and AR responsibilities to support sales, operations and warehouse teams.

You will process invoices, code payments, manage AR records and assist with month-end close, audits and reports while maintaining organized files and timely communication with vendors and customers.

Qualifications

• 3+ years of bookkeeping or administrative experience with direct AP and AR responsibility.
• Solid understanding of three-way matching (PO, receipt and invoice).
• Diploma or certificate in accounting, bookkeeping or office administration.
• Detail-oriented and reliable; able to meet deadlines in a busy environment.
• Clear, professional written and verbal communication.
• Proficient with Microsoft Outlook, Word, and Excel (data entry and basic formulas).
• Experience with an ERP or accounting system is a plus.
• Eager to learn new tools and open to feedback.

Responsabilités

• Greet visitors and answer incoming calls
• Direct inquiries to the right people
• Handle incoming and outgoing mail, couriers and deliveries
• Keep physical and digital files well organized
• Provide general administrative support to sales, operations and the warehouse
• Process and code vendor invoices, using three-way matching against purchase orders and receiving records
• Compare job costs to customer billing, including freight charges and credits
• Prepare and send customer invoices; follow up on overdue accounts
• Apply customer payments, prepare deposits and process credit card transactions
• Keep accounts receivable records and reports accurate and up to date
• Reconcile inventory transfers and assist with periodic inventory counts
• Resolve billing and payment discrepancies with vendors, customers and internal teams
• Set up new accounts by completing credit applications
• Verify order paperwork, including confirmations, shipping documents and tracking information
• Assist with month-end close, including accruals and account reconciliations
• Pull together information for audits and management reports

Connaissances

AP/AR experience

Three-way matching

MS Office

Attention to detail

Communication skills

ERP experience

Data entry

Learning mindset

Formation

Accounting/Office diploma

Outils

Outlook

Word

Excel

Description du poste

• Greet visitors and answer incoming calls
• Direct inquiries to the right people
• Handle incoming and outgoing mail, couriers and deliveries
• Keep physical and digital files well organized
• Provide general administrative support to sales, operations and the warehouse

Accounts Payable & Receivable

• Process and code vendor invoices, using three-way matching against purchase orders and receiving records
• Compare job costs to customer billing, including freight charges and credits
• Prepare and send customer invoices; follow up on overdue accounts
• Apply customer payments, prepare deposits and process credit card transactions
• Keep accounts receivable records and reports accurate and up to date
• Reconcile inventory transfers and assist with periodic inventory counts
• Resolve billing and payment discrepancies with vendors, customers and internal teams
• Set up new accounts by completing credit applications
• Verify order paperwork, including confirmations, shipping documents and tracking information
• Assist with month-end close, including accruals and account reconciliations
• Pull together information for audits and management reports

About you

• 3+ years of bookkeeping or administrative experience with direct AP and AR responsibility
• Solid understanding of three-way matching (PO, receipt and invoice), which is required
• Diploma or certificate in accounting, bookkeeping or office administration
• Detail-oriented and reliable, able to meet deadlines in a busy environment
• Clear, professional communication, both written and verbal
• Comfortable with Microsoft Outlook, Word and Excel (data entry and basic formulas)
• Experience with an ERP or accounting system is a plus
• Eager to learn new tools and open to feedback