Accounts Payable Specialist (9-Month Contract)

Tridel Group of Companies; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

The Blueprint is seeking an Accounts Payable Specialist to manage full-cycle AP processing and support project accounting in a fast-paced environment.

You will perform 3-way matching, process invoices, reconcile intercompany billings, and assist with month-end accruals and audits, ensuring accurate, timely reporting.

Strong attention to detail, excellent organizational and time-management skills, and proficiency with ERP systems such as Microsoft Dynamics 365 F&O or AX are essential.

Qualifications

• Post-secondary degree or diploma in accounting or current accounting student.
• Minimum 1 year’s work experience in accounting or AP.
• Strong English written and verbal communication skills.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Detail-oriented with strong analytical abilities.

Responsibilities

• Process bi-weekly payroll invoices, cheque requests, utilities and cost code transfers.
• Perform 3-way matching of purchase orders, receipts and invoices.
• Process invoices and non-PO invoices with correct coding to the budget.
• Support month-end accruals and provide supporting documents.
• Assist with external audits by providing required reports and summaries.
• Communicate with vendors and internal departments to resolve issues promptly.

Skills

Analytical thinking

Problem solving

Time management

Organizational skills

Communication skills

Attention to detail

Independent work

Teamwork

Education

Post-secondary degree or diploma in accounting

Enrolled in accounting program

Tools

Microsoft Dynamics 365 F&O

Microsoft AX

Job description

The Blueprint

The Accounts Payable Specialist is responsible for several projects’ full cycle accounts payable process, various account reconciliations, cost code analysis, customer invoicing, as well as supporting department improvement projects and initiatives. The Accounts Payable Specialist must have a solid understanding of accounts payable principles, and strong analytical and problem-solving skills, with attention to detail at all times. The Accounts Payable Specialist must be highly organized and possess strong time management skills to meet strict reporting deadlines.

A Glimpse into Your Daily Activities

Financial Processing and Reporting

• Processes bi-weekly payroll invoices, cheque requests, utilities, and cost code transfers.
• Captures chargeback information and reconciles monthly intercompany A/R billings to other entities.
• Assists with the processing of month-end accruals and providing required supporting documents.
• Investigates and resolves problems associated with the processing of invoices and purchase orders.
• Assists the Project Accountants with external audits of financial statements by providing related documents and various summaries and reports.

Purchase Orders and Invoices

• Assembles site and head office purchase orders to incoming invoices with all supporting documentation.
• Conducts 3-way matching of purchase orders, shipment receipt documents and invoices, working closely with the various procurement teams.
• Invoice processing for both purchase order invoices and non-purchase order invoices, with correct coding in accordance with the budget to ensure proper entry into the financial system.
• Reviews trade contract worksheets and inputs contract purchase order accordingly.
• Reconciles contract invoices to ensure purchase order line items align with contract details and holdbacks.
• Reviews all invoices for appropriate documentation and approvals prior to payment (WSIB, statutory declarations, site approvals, and contract status).
• Communicates, both verbally and in writing, with vendors and internal departments to obtain information, responds to inquiries, and resolves issues in a timely manner.
• Periodically performs other functions and special projects assigned by the Bookkeeping Manager, Supervisor, and Project Accountants.

The Architect of Your Success

• Post-secondary degree or diploma in accounting or currently enrolled in an accounting program or working towards a business diploma.
• Minimum 1 year’s work experience
• Good command of the English language, including verbal and writing skills
• Intermediate knowledge of Microsoft Office (Outlook, Word, Excel)
• High level of organizational skills
• Excellent time management skills
• Detail oriented.
• Outstanding organizational skills: focusing on time management and multi-tasking.
• Attention to detail with an analytical aptitude with thorough problem-solving ability.
• Strong interpersonal and communications skills, both written and verbal.
• Ability to work independently in a growing environment that is fast paced, while meeting expectations and rigid deadlines.
• Ability to analyze/interpret data and take appropriate actions.
• Ability to work independently and as part of a team.
• Ability to take initiative on their own and reliability to complete tasks.
• High level attention to detail.
• Experience with ERP Systems such as Microsoft Dynamics 365 F&O or Microsoft AX is considered an asset.