Accounts Payable Administrator

Centennial Food Solutions; Calgary; Presencial; CAD 30.000 - 41.000; Jornada completa

Descripción de la vacante

Centennial Food Solutions is seeking an Accounts Payable Administrator for a 5‑month temporary assignment at our Calgary head office. You will process vendor invoices, rebates, and employee expenses, posting to GL and reconciling accounts, with regular on‑site collaboration.

The ideal candidate has 2–3 years AP experience, strong Excel skills, and preferably experience with Sage X3. This role requires accuracy, confidentiality, and the ability to work independently in a team environment.

Formación

• Post-secondary accounting/finance education preferred.
• 2–3 years accounts payable or related experience.
• Proficient in Microsoft Excel; Sage X3 experience is an asset.
• Strong attention to detail and organizational skills.
• Ability to work independently and maintain confidentiality.

Responsabilidades

• Process and code vendor invoices accurately.
• Reconcile AP and customer rebates.
• Post payments to GL accounts and prepare accruals.
• Respond to vendor inquiries and maintain records.
• Support month-end activities and rebate programs.

Conocimientos

Accounts Payable

Detail oriented

Communication

Problem solving

Time management

Teamwork

Educación

Accounting/Finance education

Herramientas

Excel

Sage X3

Descripción del empleo

Hiring Manager

Controller

Position Type

Temporary, 5 Months with possible extension

Location

Head Office

Travel

As required

Department

Finance & Accounting

Job Type

Office

Job Purpose

The Accounts Payable Administrator is responsible for the timely and accurate processing of vendor invoices, customer rebates, employee expense reimbursements, and related financial transactions. Reporting to the Controller or designate, this role supports the organization's financial operations by ensuring accurate recordkeeping, maintaining vendor relationships, reconciling accounts, and adhering to established accounting policies and procedures. This is a full-time, in-office position based in Calgary, AB, requiring regular on-site attendance and collaboration with internal departments.

Essential Functions

• Review, verify, code, and process vendor invoices.
• Support and coordinate accounts payable activities across branch locations.
• Perform AP and customer rebate reconciliations.
• Review invoices for accuracy and duplication.
• Process employee expense claims and coordinate reimbursement payments with Payroll.
• Post invoices, bank fees, transfers, prepayments, and miscellaneous payments to the appropriate GL accounts.
• Calculate, track, and administer customer rebate programs.
• Prepare monthly rebate accruals and process rebate payments.
• Respond to vendor and internal accounts payable inquiries.
• Maintain accurate financial records and supporting documentation.
• Assist with month-end activities and other accounting duties as required.
• Perform additional duties and special projects as assigned.

Qualifications (Education, Experience)

• Post-secondary education in Accounting, Finance, or a related field is preferred; equivalent experience will be considered.
• 2-3 years of accounts payable or accounting experience preferred.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with Sage X3 or similar ERP systems is an asset.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to work independently with minimal supervision.
• Strong communication and problem-solving skills.
• Ability to maintain confidentiality of sensitive financial information.
• Positive and professional attitude with a strong customer service focus.

Key Competencies

• Accounts Payable Administration
• Financial Accuracy & Attention to Detail
• Reconciliation & Problem Solving
• Confidentiality & Integrity
• Time Management & Organization
• Analytical Thinking
• Communication Skills
• Accountability & Reliability
• Customer Service Orientation
• Microsoft Excel Proficiency
• Data Entry Accuracy
• Multi-Tasking & Prioritization
• Adaptability & Flexibility
• Teamwork & Collaboration
• Process Improvement Mindset
• Professionalism & Ethics
• Independent Work Capability
• Results Orientation