Accounts Receivable Clerk

Stevenson & White; Ottawa; On-site; CAD 42,000 - 56,000; Full time

Job summary

A well-established organization in Ottawa is seeking an Accounts Receivable Clerk to join their finance team. The ideal candidate will manage billing, collections, and process customer payments accurately in a high-volume setting. Responsibilities include tracking incoming payments, resolving billing inquiries, and performing clerical duties. Candidates should have 2+ years of experience in accounts receivable, strong MS Office skills, and a solid understanding of accounting principles. A proactive team player who excels in fast-paced environments is encouraged to apply.

Qualifications

• 2+ years of experience as an Accounts Receivable Clerk.
• Solid understanding of basic accounting principles.
• Exceptional time management and organization skills.

Responsibilities

• Process, track, and reconcile incoming payments.
• Liaise with clients and internal teams on billing inquiries.
• Manage subcontract setups and revisions.
• Handle incoming and outgoing calls.
• Support process improvements and assist the Controller.
• Perform general clerical duties.
• Coordinate workload to meet daily, weekly, and monthly deadlines while supporting process improvements and assisting the Controller as needed.
• Perform general clerical duties such as filing, mail handling, word processing, faxing, and photocopying.

Skills

Dependable team player

Proficient in MS Office

Strong Excel skills

Good communication

Attention to detail

Education

Completion of Business Administration program

Job description

Our well-established client is seeking an Accounts Receivable Clerk to join their finance team and support day-to-day accounting operations in a high-volume environment. This organization has a proven track record of operational success and financial stability. The Accounts Receivable Clerk will be responsible for managing billing, collections, and the accurate processing of customer payments, ensuring all transactions are recorded in a timely and precise manner. The ideal candidate is a dependable and proactive team player who excels in a fast-paced, collaborative environment. You communicate clearly, stay organized, and consistently meet deadlines. You approach your work with a hands‑on, solutions‑oriented mindset, uphold high ethical standards, and are confident working with financial data. You are adaptable, detail‑focused, and skilled at building relationships while delivering results and supporting your team’s success. Reporting to the Controller, key responsibilities include:

• Process, track, and reconcile incoming payments (cash, cheques, credit cards, direct deposits) in line with financial policies. Maintain accurate accounts receivable ledgers, handle credit notes, and generate regular reports.
• Liaise with clients and internal teams to resolve billing inquiries, discrepancies, and outstanding accounts.
• Manage subcontract setups and revisions, ensuring all required documentation is received. Review and process progress draws, including statutory declarations, WSIB, and insurance contracts.
• Handle incoming and outgoing calls, respond to general inquiries, and provide necessary information.
• Coordinate workload to meet daily, weekly, and monthly deadlines while supporting process improvements and assisting the Controller as needed.
• Perform general clerical duties such as filing, mail handling, word processing, faxing, and photocopying.

Take charge of the organization’s accounts receivable operations and manage them with accountability and attention to detail. If you are a proactive, personable team player who thrives in a collaborative, fast-paced environment with deadlines, we encourage you to apply! Apply now.

Qualifications:

The main qualifications for this role include:

• Completion of Business Administration program, specialization in accounting, is an asset
• 2+ years of experience working as an Accounts Receivable Clerk
• Solid understanding of basic accounting and accounts receivable principles, fair credit practices and collection regulations
• Strong proficiency in MS Office suite with excellent Excel skills
• Exceptional time management and organization skills