office administrator

Smart Motion Physiotherapy and Sports Clinic; Surrey; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading medical practice is seeking an Office Administrator to manage various administrative functions. The role demands strong organizational abilities and experience in handling office operations effectively. Candidates should have a high school diploma and relevant administrative experience. Join a wonderful team and contribute to a welcoming environment

Qualifications

• 2-3 years of administrative experience.
• Proficiency in handling records and office procedures.
• Strong interpersonal skills.

Responsibilities

• Review and evaluate administrative procedures.
• Coordinate office services and maintain budgets.
• Train staff and oversee administrative procedures.

Skills

Organizational Skills

Communication

Time Management

Problem Solving

Education

Secondary (high) school graduation certificate

Job description

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• Secondary (high) school graduation certificate
  
  

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration
• Plan and control budget and expenditures
  
  

Supervision

• 3-4 people
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  
  

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  
  

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans
  
  

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  
  

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers
  
  

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Medical Practices

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