office administrator

Dipole Media Production Ltd.; Delta; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading media production company in the Metro Vancouver area is seeking an Administrative Coordinator to implement and evaluate administrative procedures. The role involves managing office services, preparing budgets, and leading a small team to ensure smooth operations. Ideal candidates will have strong interpersonal and communication skills, coupled with a keen attention to detail and the ability to multitask in a fast-paced environment. This is an on-site position requiring efficiency, organization, and reliability.

Benefits

Free parking available

Qualifications

• 1 to 2 years of experience in administrative tasks is required.
• Strong computer skills and familiarity with office software essential.
• Capable of working independently and meeting tight deadlines.

Responsibilities

• Implement and evaluate new administrative procedures.
• Delegate tasks and coordinate office services.
• Prepare operating budgets and maintain inventory controls.

Skills

Attention to detail

Time management

Organized

Excellent oral communication

Excellent written communication

Efficient interpersonal skills

Ability to multitask

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
  
  

Supervision

• 1 to 2 people
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word
  
  

Additional information

Transportation/travel information

• Own transportation
  
  

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
  
  

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Ability to multitask
• Time management
• Team player
  
  

Benefits

Other benefits

• Free parking available