OFFICE ADMINISTRATOR

Troy Life & Fire Safety Ltd.; Ottawa; On-site; CAD 42,000 - 54,000; Full time

Job summary

Troy Life & Fire Safety Ltd. is seeking an enthusiastic Office Administrator to provide administrative support for our branches across Canada, reporting to the Ottawa, ON branch.

You will assist with data management, invoicing, reports, quotes, customer service, and procurement, collaborating with stakeholders while maintaining project documentation. Ideal candidates have post-secondary education in business administration or related field, experience in data management, and strong MS Office

Qualifications

• Post-secondary education in business administration or related field, or 3 years of experience.
• Experience in data management.
• Ability to multi-task and be a versatile team member.
• Proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook).
• Experience in ERP systems; advanced computer skills are assets.
• Fire and Life Safety knowledge is an asset but not required.
• Bilingual in French and English is a strong asset.

Responsibilities

• Complete data management processes; filing and uploading documentation into ERP system
• Assist with invoicing and billing
• Assisting with reports and quotes including distribution and uploading
• Customer service duties
• Material ordering and receiving
• Create and receive Purchase Orders
• Support sales and project administration by processing orders, coordinating customer requests, tracking project progress, and maintaining project documentation.
• Other administrative tasks as required

Skills

Data management

Multi-tasking

MS Office

ERP systems

Fire & Life Safety knowledge

French bilingual

Education

Business administration education

Job description

Location: Ottawa, OntarioType: In the OfficeOur team is looking for an enthusiastic Office Administrator to provide administrative support for our branches across Canada! This position will report to our Ottawa, ON branch and assist with a variety of administrative tasks, working collaboratively with different stakeholders throughout the business. The ideal candidate will be someone with proficient communication skills, proven ability to prioritize tasks in a fast-paced environment and committed to providing the best support possible to ongoing objectives of the company.

Troy Life & Fire Safety Ltd. is one of the largest suppliers of Fire Alarm, Fire Suppression, Security, Nurse call and Communications Systems in Canada. As an Edwards Authorized National Partner, Troy is a proudly Canadian, employee-owned company with over 1300 people in 28 locations coast to coast. An entrepreneurial company with a legacy of success, we pride ourselves on having a team of industry leading talent and an exciting plan for the future.

Troy is a 2025 and 2026 winner of the Canada's Best Managed Companies program !

Responsibilities

• Complete data management processes; filing and uploading documentation into ERP system
• Assist with invoicing and billing
• Assisting with reports and quotes including distribution and uploading
• Customer service duties
• Material ordering and receiving
• Create and receive Purchase Orders
• Support sales and project administration by processing orders, coordinating customer requests, tracking project progress, and maintaining project documentation.
• Other administrative tasks as required

Qualifications

• Post-Secondary Education in Business Administration or related field; or 3 years' working experience
• Experience in data management
• Ability to multi-task and be a versatile team member
• Proficient in Microsoft Office Programs (PowerPoint, Word, Excel and Outlook)
• Experience in ERP Systems and advanced computer ability an asset
• Industry experience in Fire and Life Safety an asset but not required
• Bilingual in French and English is considered a strong asset

This posting is for a current vacancy. Our hiring team is actively recruiting for this role and will look to onboard following the selection of the successful candidate.

Accommodation for applicants with disabilities is available upon request throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005.

• Thank you to all applicants who have taken the time to apply for this role. Please note, only the successful candidates will be contacted for the next steps of our application process.