office administrator

Government of Canada - Central; Milton; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to enhance their operational efficiency. In this role, you will oversee office procedures, delegate tasks, and ensure compliance with administrative policies. Your expertise in MS Office tools will be crucial as you prepare reports, manage budgets, and coordinate essential office services. This position offers a dynamic work environment where your organizational skills and ability to work under pressure will shine. Join a team that values efficiency and reliability, and contribute to impactful administrative processes that support the organization's mission.

Benefits

Group insurance benefits

Qualifications

• Experience in administrative procedures and office management.
• Proficient in MS Office applications and able to handle large workloads.

Responsibilities

• Review and evaluate new administrative procedures and delegate tasks.
• Coordinate office services and maintain budgetary controls.

Skills

Interpersonal Skills

Organizational Skills

Attention to Detail

Flexibility

Education

College/CEGEP

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Office

Job description

Overview

Languages: English

Education

• College/CEGEP

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability

Benefits

Financial benefits

• Group insurance benefits