office administrator

Government of Canada - Western; Markham; On-site; CAD 55,000 - 75,000; Full time

Job summary

A government agency in Markham is seeking an Administrative Officer with 3 to 5 years of experience. The candidate will implement and evaluate administrative procedures, oversee office services, and manage a budget. Strong communication skills and proficiency in office software are essential. This position requires on-site attendance with no remote option available.

Qualifications

• 3 years to less than 5 years of experience in administration.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of the establishment.
• Administer policies and procedures related to government access to information.
• Coordinate and plan for office services.
• Assist in the preparation of operating budget and maintain inventory.
• Train staff.
• Oversee and coordinate administrative procedures.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Skills

Computer and technology knowledge

Attention to detail

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Ability to multitask

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

MS Access

Accounting software

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private school
• School or educational institution/establishment

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Oversee payroll administration
• Plan and control budget and expenditures
• Plan budgets and monitor revenues and expenses
• Set up and maintain manual and computerized information filing systems
• Manage the operations of a department providing several administrative services

Experience and specialization

• Computer and technology knowledge
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Access

Additional information

• Work conditions and physical capabilities
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Ability to multitask
• Team player