Office Administrator

Jet Signs; Kingston; On-site; CAD 42,000 - 56,000; Full time

Job summary

Jet Signs is seeking an organized Office Administrator to ensure smooth daily operations in our Kingston office. You will be the first point of contact for clients and staff, with strong administrative, communication, and Excel skills in a Macintosh environment.

Responsibilities include managing front desk, data entry, filing, basic bookkeeping, scheduling, and supporting sales and production calendars. A customer service mindset and meticulous approach are essential.

Qualifications

• Experience with data entry and record keeping.
• Proficiency with Excel in Mac environment.
• Strong organization and communication skills.

Responsibilities

• Manage front desk and greeting visitors.
• Data entry and accurate record-keeping with Excel/FileMaker Pro.
• Maintain filing systems and office supplies.
• Assist with bookkeeping and financial records.
• Provide customer service to clients and vendors.
• Schedule appointments and manage calendars for sales/production.
• Support copying, scanning, emailing.
• Maintain clean organized workspace.

Skills

Data entry

Excel

Administrative skills

Communication

Macintosh

Bookkeeping

Customer service

Tools

FileMaker Pro

Job description

We are seeking a highly organized and detail-oriented Office Administrator to join our team. This role is essential in ensuring smooth daily operations within our office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with Apple MacIntoshcomputers and Microsoft Excel a definite plus. Experience with signage, large format digital printing office procedures is a plus. The Office Administrator will serve as the first point of contact for clients and staff, managing administrative tasks efficiently and professionally.

Responsibilities

• Manage front desk operations, including greeting visitors and receiving information for order inquiries.
• Perform data entry and maintain accurate records using Microsoft Excel, FileMaker Pro in an Apple MacIntosh environment.
• Handle filing systems, document proofreading, and organization of office supplies
• Assist with bookkeeping tasks and basic financial record keeping
• Provide exceptional customer service and support to clients and vendors
• Schedule appointments, coordinate meetings, and manage calendars effectively for sales and production.
• Support administrative functions such as copying, scanning, and emailing correspondence
• Maintain a clean and organized work environment to promote efficiency