Office Administrator

G&G Enterprises; Beaumont; On-site; CAD 38,000 - 58,000; Full time

Job summary

G&G Enterprises is seeking an Office Administrator in Beaumont, Alberta. The role reports to Accounting & Human Resources and encompasses a variety of clerical and coordination duties to support both departments.

responsibilities include front-office tasks, visitor greeting, call handling, and maintaining orderly offices, as well as managing accounting-related file organization, mail, and vendor payments. Strong communication and confidentiality are essential.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative, office, accounting support experience required.
• Associate or Bachelor’s degree preferred in Business Administration, Accounting, HR, or related field.
• Proficient in Microsoft Office applications (Outlook, Word, Excel).

Responsibilities

• Open/Close Office and greet visitors.
• Answer and direct incoming telephone calls to the appropriate team members.
• Maintain a clean, organized office environment and inventory of supplies.
• Maintain company accounts with authorized users.
• Coordinate mail and deliveries; manage outgoing mail.

Skills

Organization

Time management

Communication

Interpersonal skills

Confidentiality

Education

High school diploma or equivalent

Associate or Bachelor’s degree in Business Administration, Accounting, or HR

Tools

MS Office

Outlook

Word

Excel

Job description

Job Title: Office Administrator Reports To: Accounting & Human Resources

Job Description: The Office Administrator will perform various administrative, clerical, and coordination functions. This position requires a highly detail-oriented, diligent, and proactive individual.

Responsibilities

Responsibilities Reporting to HR

• Open/Close Office
• Meet and greet visitors while providing a positive in-office experience.
• Answer and direct all incoming telephone calls to appropriate team members.
• Ensure a clean, organized office environment.
• Inventory and order all office supplies.
• Maintain company accounts with authorized users.

Responsibilities Reporting to Accounting

• Prepare import templates for loan payments and other auto-drafted monthly bills for the office.
• Receive expense reports and receipts and prepare import templates for credit card expense coding.
• Receive and sort incoming mail, deliveries, and manage outgoing mail.
• Prepare lien waivers and releases, as needed
• Coordinate the check release process, including mailing payments when necessary
• Maintain the digital and physical accounting files
• Take on additional duties and special projects, as assigned.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field preferred.
• One (1) to three (3) years of administrative, office, accounting support, or related experience required.
• Skilled in Microsoft Office applications, including Outlook, Word, and Excel.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills with a professional and service-oriented approach.
• Strong interpersonal skills with the ability to maintain confidentiality and appropriately handle sensitive employee, company, and financial information.
• Ability to learn and effectively use company software, systems, and administrative processes.
• Dependable and consistent attendance with the ability to maintain established office hours.

Schedule:
40 hours per week, 7:45 AM – 5:00 PM Monday – Thursday; Friday 7:45 AM – 3:45 PM; Lunch Monday - Friday 11:30 AM - 12:30 PM