Office Administrator - Entry

Ottawa Construction Association; Ottawa; On-site; CAD 55,000 - 65,000; Full time

Job summary

Ottawa Construction Association in Ottawa, Ontario is seeking an organized administrator to manage invoicing workflows, client databases, data entry for revenue targets, and financial reporting. The role includes overseeing overdue accounts, coordinating employee training, and handling hiring tasks such as posting jobs and interviews.

You will also maintain the company website and liaise with IT for tech upgrades, ensuring smooth office operations and accurate record-keeping.

Responsibilities

• Produce and send invoices to clients, process and deposit receivables, maintain client databases and track accounts to oversee the invoicing workflow.
• Manage overdue client accounts and send payment reminders.
• Manage, gather and enter various data used to set revenue & expenditure targets.
• Produce various reports such as employee logged hour reports & financial reports.
• Monitor employee training requirements and schedule training when required.
• Perform hiring duties such as managing job postings, screening candidates and scheduling interviews.
• Manage and update company website as needed.
• Coordinate with IT when office technology malfunctions or needs to be replaced/upgraded.

Job description

Responsibilities

• Produce and send invoices to clients, process and deposit receivables, maintain client databases and track accounts to oversee the invoicing workflow.
• Manage overdue client accounts and send payment reminders.
• Manage, gather and enter various data used to set revenue & expenditure targets.
• Produce various reports such as employee logged hour reports & financial reports.
• Monitor employee training requirements and schedule training when required.
• Perform hiring duties such as managing job postings, screening candidates and scheduling interviews.
• Manage and update company website as needed.
• Coordinate with IT when office technology malfunctions or needs to be replaced/upgraded.